How To Fix HRPBSDEVASEN053 - Two quotas with different end dates will be overwritten

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPBSDEVASEN - Calc. of Employ. Period - Pension Administration (PY-DE-PS)

• Message number: 053

• Message text: Two quotas with different end dates will be overwritten

What causes this issue?

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System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPBSDEVASEN053 - Two quotas with different end dates will be overwritten ?

  The SAP error message HRPBSDEVASEN053 indicates that there are two quotas (such as leave or absence quotas) for an employee that have different end dates, and the system is attempting to overwrite one of them. This situation typically arises in the context of managing employee leave entitlements or absence management in SAP HR (Human Resources).
  Cause:
  
  Multiple Quotas: The employee has multiple absence quotas defined for the same type of leave (e.g., vacation, sick leave) but with different validity periods (end dates).
  Data Entry Error: There may have been an error in data entry where quotas were created or modified incorrectly.
  Configuration Issues: The system configuration may not be set up to handle overlapping quotas properly, leading to conflicts when processing leave requests or quota adjustments.
  
  Solution:
  
  Review Quotas: Check the employee's quota records in the system. You can do this by navigating to the relevant infotype (e.g., Infotype 2006 for Absence Quotas) and reviewing the existing quotas.
  Adjust Quotas: If you find that there are indeed two quotas with different end dates, you will need to decide which quota should remain and which one should be deleted or adjusted. This may involve:
  
  Deleting the incorrect quota.
  Adjusting the end date of one of the quotas to avoid overlap.
  
  
  Consult with HR: If you are unsure about which quota to keep or how to proceed, consult with your HR department or the person responsible for managing employee leave entitlements.
  System Configuration: If this issue occurs frequently, it may be worth reviewing the configuration settings in SAP to ensure that the system is set up to handle quotas correctly. This may involve working with an SAP HR consultant or your IT department.
  
  Related Information:
  
  Infotype 2006: This infotype is used to manage absence quotas in SAP HR. You can view and edit quotas here.
  Quota Types: Understand the different types of quotas that are set up in your organization (e.g., vacation, sick leave) and their respective rules.
  SAP Notes: Check for any relevant SAP Notes or documentation that may address this specific error or provide guidance on managing quotas effectively.
  Testing: After making changes, test the system to ensure that the error no longer occurs and that the quotas are being processed correctly.
  
  By following these steps, you should be able to resolve the error HRPBSDEVASEN053 and ensure that the employee's leave quotas are managed correctly.