How To Fix HRPBSDENV005 - Application reference number &1 is already used

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPBSDENV - Retroactive Pension Insurance

• Message number: 005

• Message text: Application reference number &1 is already used

What causes this issue?

You are trying to create an infotype record for infotype <LS>
Insurability Basic Data</> (0882) with application reference number &V1&
. A different infotype record already exists with this application
reference number.
A possible reason for this is that a process scenario that has already
been released, but for which payroll has not yet been run, was deleted.
In this case, if the infotype record that was assigned to the process
scenario using the application reference number was not subsequently
deleted using personnel administration, this infotype record is still
available and, therefore, it is not possible to create a new infotype
record with the same number.

System Response

The infotype record cannot be saved.

How to fix this error?

Check the infotype records of infotypes <LS>Insurability Basic Data</>
(0882) and <LS>Insurability Calculation</> (0884) in personnel
administration (transaction <LS>PA30</>).
An infotype record of infotype <LS>0884</>, which was assigned using the
sequence number, already exists for the infotype record of infotype <LS>
0882</> with application reference number &V1&. If payroll has not yet
been run for this infotype record (field <LS>Payroll Date</> is set to
initial), delete the infotype record of infotype <LS>0884</> first, and
then delete the infotype record of infotype <LS>0882</>.
Then continue to carry out the required processing in the Administration
for Retroactive Pension Insurance.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPBSDENV005 - Application reference number &1 is already used ?

  The SAP error message HRPBSDENV005 indicates that the application reference number you are trying to use is already in use. This typically occurs in the context of HR processes, such as when processing applications for benefits, payroll, or other HR-related transactions.
  Cause:
  
  Duplicate Application Reference: The most common cause of this error is that the application reference number you are trying to enter has already been assigned to another application or transaction in the system.
  System Configuration: There may be issues with the configuration of the application reference number generation, leading to conflicts.
  Data Entry Error: It could also be a simple data entry mistake where the same reference number is being reused inadvertently.
  
  Solution:
  
  Check Existing Applications: Verify if the application reference number is indeed in use by checking the relevant tables or transaction codes in SAP. You can use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to look for existing records.
  Use a Unique Reference Number: If the reference number is already in use, you will need to generate or use a different, unique application reference number for your transaction.
  Review Configuration: If this issue occurs frequently, review the configuration settings related to application reference number generation in the SAP system. Ensure that the settings allow for unique identifiers and that there are no overlaps.
  Consult Documentation: Check SAP documentation or notes related to this error message for any specific guidance or updates that may apply to your version of SAP.
  Contact SAP Support: If the issue persists and you cannot identify the cause, consider reaching out to SAP support for assistance. They may provide insights based on the specific configuration and version of your SAP system.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes for HR processes, such as PA20, PA30, PA40 (for actions), and PB10 (for benefits).
  SAP Notes: Search for SAP Notes related to HRPBSDENV005 for any patches or updates that may address this issue.
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, and solutions shared.
  
  By following these steps, you should be able to resolve the error and continue with your HR processes in SAP.