How To Fix HRPBSDE5Z117 - 'Month/Year of Entry' fields permitted only for headcount 2, 5, 6, or 8

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPBSDE5Z - Public Sector Payroll - Germany

• Message number: 117

• Message text: 'Month/Year of Entry' fields permitted only for headcount 2, 5, 6, or 8

What causes this issue?

You can only fill the <LS>Payment Receipt</> and <LS>Origin of Legal
Entitlement</> fields if the <LS>Headcount, Change to Headcount</> field
has one of the following values:
<LS>2</> (Increase)
<LS>5</> (Increase/reduction due to death in prev. yr with sur.depnts)
<LS>6</> (Increase/reduction in prev.yr due to death w/o surv.deps)
<LS>8</> (Increase/other reduction in prev. yr (incl. reductn orphan))

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPBSDE5Z117 - 'Month/Year of Entry' fields permitted only for headcount 2, 5, 6, or 8 ?

  The SAP error message HRPBSDE5Z117 indicates that there is an issue with the "Month/Year of Entry" fields in the context of headcount types in the SAP HR module. This error typically arises when the system expects specific headcount types that allow the entry of month and year data, but the current headcount type does not meet those criteria.
  Cause:
  The error occurs because the "Month/Year of Entry" fields are only permitted for specific headcount types, which are typically:
  
  Headcount Type 2: Active Employees
  Headcount Type 5: Terminated Employees
  Headcount Type 6: Employees on Leave
  Headcount Type 8: Employees on Short-Term Contracts
  
  If you are trying to enter data for a headcount type that is not one of these (e.g., headcount types 1, 3, 4, or 7), the system will throw this error.
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Headcount Type: Verify the headcount type you are working with. Ensure that it is one of the permitted types (2, 5, 6, or 8) for which the "Month/Year of Entry" fields are allowed.
  
  
  Change Headcount Type: If you are using an incorrect headcount type, change it to one of the permitted types. This may involve adjusting your data entry or the context in which you are working.
  
  
  Review Configuration: If you believe you should be able to use the "Month/Year of Entry" fields with the current headcount type, review the configuration settings in your SAP system. It may require adjustments by an SAP HR consultant or administrator.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for more detailed information on headcount types and their allowed fields.
  
  
  Contact Support: If the issue persists and you cannot determine the cause, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  
  Related Information:
  
  SAP HR Module: This error is specific to the Human Resources module in SAP, which manages employee data, payroll, and other HR-related functions.
  Headcount Types: Understanding the different headcount types and their purposes is crucial for accurate data entry and reporting in SAP HR.
  Error Handling: Familiarize yourself with common error messages in SAP and their resolutions to improve efficiency in troubleshooting.
  
  By following these steps, you should be able to resolve the HRPBSDE5Z117 error and proceed with your data entry in SAP.