How To Fix HRPBSAU485 - Record already exists in period & to &.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPBSAU - Message Class For Public Sector(Australia)

• Message number: 485

• Message text: Record already exists in period & to &.

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPBSAU485 - Record already exists in period & to &. ?

  The SAP error message HRPBSAU485, which states "Record already exists in period & to &," typically occurs in the context of personnel administration or payroll processing within the SAP Human Capital Management (HCM) module. This error indicates that there is an attempt to create or modify a record (such as a payroll result, infotype record, or other personnel data) for a period where a record already exists.
  Cause:
  
  
  Duplicate Records: The most common cause of this error is that there is already an existing record for the specified period in the database. This could happen if:
  
  A payroll run has already been processed for that period.
  An infotype record (like a salary change or position change) has already been created for that time frame.
  
  
  
  Incorrect Data Entry: Sometimes, users may inadvertently try to enter data for a period that overlaps with existing records.
  
  
  System Configuration: In some cases, the configuration settings in the SAP system may not allow for overlapping records, leading to this error.
  
  
  Solution:
  
  
  Check Existing Records: 
  
  Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check if there are existing records for the specified period.
  Review the infotypes relevant to the data you are trying to enter.
  
  
  
  Modify or Delete Existing Records: 
  
  If you find that a record already exists and it is incorrect or needs to be updated, you may need to modify or delete the existing record before entering the new data.
  Ensure that any changes comply with your organization's data management policies.
  
  
  
  Consult with Payroll Team: 
  
  If the error occurs during payroll processing, consult with your payroll team to ensure that the payroll run has been completed correctly and that no duplicate entries are being attempted.
  
  
  
  Review Configuration Settings: 
  
  If you suspect that the error is due to system configuration, consult with your SAP HCM configuration team to review the settings related to infotype management and payroll processing.
  
  
  
  Use Correct Time Period: 
  
  Ensure that you are entering data for the correct time period and that it does not overlap with existing records.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PA30, and PC00_MXX_CALC (for payroll processing).
  Infotypes: Understand the specific infotypes you are working with, as different infotypes have different rules regarding record creation and modification.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP Notes can provide additional context or solutions specific to your version of SAP.
  
  If the issue persists after following these steps, it may be beneficial to reach out to your SAP support team or consult SAP documentation for further assistance.