How To Fix HRPAYUSCALC357 - Employee skipped from UOTX0 processing. Invalid C1 entry

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYUSCALC - Messages for payroll log RPCALCU0

• Message number: 357

• Message text: Employee skipped from UOTX0 processing. Invalid C1 entry

What causes this issue?

You attempted to execute a payroll for an employee using the PY-US-TX:
Freeze existing taxes during cross-year retrocalculation (UOTX0 payroll
function), but the system could not find a corresponding entry in the
current cost assignment table, causing the system to skip employee from
UOTX0 processing. The cost assignment index for the wage type in the
original period does not exist in none of the cost assignment tables
(C0, WPBP or C1).

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

The employee processed has a wage type with an invalid cost assignment
split (i.e. the cost assignment referred to that split does not exist).
As a result, the system creates an entry in Cost Assignment from
Different Infotypes (C1) table with blank value, which is invalid.

How to fix this error?

To verify why this message is displayed, proceed as follows:
+,,Check why the cost assignment was not found.
+,,In case of inconsistencies, it may be that other parts in payroll are
causing this issue.
+,,PC_PAYRESULT transaction can be used to verify the payroll results
and check if any entries are missing.
+,,These inconsistencies must be solved in order to run payroll
accordingly
Example
<ZH>Freeze existing taxes during cross-year retrocalculation</>
In the last payroll period of 2019, you paid employee B a gross-up
amount. In this last payroll period of 2019, employee B has only one
entry in WPBP table, which has the cost assignment split (APZNR) 01.
However, in the RT table for this same last payroll period of 2019, this
gross-up wage type had the cost assignment split APZNR as 02.
Whenever you run a cross-year retrocalculation back to 2019, the system
will create an entry in C1 table with blank company code. This is
incorrect.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYUSCALC357 - Employee skipped from UOTX0 processing. Invalid C1 entry ?

  The SAP error message HRPAYUSCALC357 indicates that an employee was skipped during the processing of the UOTX0 (US Payroll) due to an invalid C1 entry. This error typically arises in the context of payroll processing in the United States, particularly when dealing with payroll calculations and the associated infotypes.
  Cause:
  The error can be caused by several factors, including:
  
  
  Invalid C1 Entry: The C1 entry refers to a specific configuration or data entry related to the employee's payroll. If this entry is missing, incorrect, or not properly configured, the system will skip the employee during processing.
  
  
  Missing Infotypes: The employee may not have the necessary infotypes (e.g., infotype 0008 for basic pay, infotype 0014 for recurring payments, etc.) that are required for payroll processing.
  
  
  Incorrect Payroll Configuration: There may be issues with the payroll configuration settings in the system that affect how the C1 entries are processed.
  
  
  Data Inconsistencies: There could be inconsistencies in the employee's master data or payroll data that prevent the system from processing the employee correctly.
  
  
  Solution:
  To resolve the HRPAYUSCALC357 error, you can take the following steps:
  
  
  Check C1 Entries: Review the C1 entries for the affected employee. Ensure that all required fields are filled out correctly and that the entries are valid.
  
  
  Review Infotypes: Check the employee's infotypes to ensure that all necessary data is present and correct. Pay particular attention to infotypes related to payroll, such as:
  
  Infotype 0008 (Basic Pay)
  Infotype 0014 (Recurring Payments)
  Infotype 0015 (Additional Payments)
  
  
  
  Validate Payroll Configuration: Ensure that the payroll configuration settings are correct. This may involve checking the payroll schema, rules, and any customizations that may have been implemented.
  
  
  Run Consistency Checks: Use SAP tools to run consistency checks on the employee's data. This can help identify any discrepancies or missing information.
  
  
  Consult Documentation: Refer to SAP documentation or notes related to the specific error message for additional guidance and troubleshooting steps.
  
  
  Contact Support: If the issue persists after checking the above items, consider reaching out to SAP support or your internal SAP team for further assistance.
  
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes such as PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to review and edit employee data.
  Payroll Logs: Check payroll logs for more detailed error messages or warnings that can provide additional context for the issue.
  SAP Notes: Look for relevant SAP Notes that may address this specific error or provide patches or updates that could resolve the issue.
  
  By following these steps, you should be able to identify and correct the underlying issue causing the HRPAYUSCALC357 error.