How To Fix HRPAYUSCALC356 - Employee skipped from USCLM processing. Invalid C1 entry

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYUSCALC - Messages for payroll log RPCALCU0

• Message number: 356

• Message text: Employee skipped from USCLM processing. Invalid C1 entry

What causes this issue?

You attempted to execute a payroll for an employee using the U.S.
Overpayments Processing and Recovery (USCLM payroll function), but the
system could not find a corresponding entry in the current cost
assignment table, causing the system to skip employee from USCLM
processing. The cost assignment index for the wage type in the original
period does not exist in none of the cost assignment tables (C0, WPBP or
C1).

System Response

The employee processed has a wage type with an invalid cost assignment
split (i.e. the cost assignment referred to that split does not exist).
As a result, the system creates an entry in Cost Assignment from
Different Infotypes (C1) table with blank value, which is invalid.

How to fix this error?

To verify why this message is displayed, proceed as follows:
Check why the cost assignment was not found.
In case of inconsistencies, it may be that other parts in payroll are
causing this issue.
PC_PAYRESULT transaction can be used to verify the payroll results and
check if any entries are missing.
These inconsistencies must be solved in order to run overpayment payroll
function accordingly.
Example
<ZH>U.S. Overpayment Recovery</>
In payroll period 02.2019, employee A has only one entry in WPBP table,
which has the cost assignment split (APZNR) 01.
Still in payroll period 02.2019, employee A has an overpayment for wage
type M003 identified. This overpayment is stored in CLM cluster table
with the APZNR 02.
When trying to recover the amount for this overpayment, the system will
try to match the original cost assignment. Since the APZNR 02 did not
exist in the pay period where the overpayment happened (02.2019), the
system will create an entry in C1 table with blank company code. This is
incorrect.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYUSCALC356 - Employee skipped from USCLM processing. Invalid C1 entry ?

  The SAP error message HRPAYUSCALC356 indicates that an employee has been skipped from the USCLM (U.S. Payroll Calculation) processing due to an invalid C1 entry. This error typically arises in the context of payroll processing in the U.S. and is related to the configuration of the payroll system, particularly in the handling of certain payroll infotypes or entries.
  Cause:
  
  Invalid C1 Entry: The C1 entry refers to a specific payroll-related entry that is required for the calculation of payroll. If this entry is missing, incorrect, or not properly configured, the system will skip the employee during processing.
  Data Inconsistencies: There may be inconsistencies in the employee's master data or payroll data that prevent the system from processing the payroll correctly.
  Configuration Issues: The payroll schema or rules may not be set up correctly, leading to the inability to process certain employees.
  Infotype Issues: Missing or incorrect data in relevant infotypes (e.g., infotype 0008 for basic pay, infotype 0014 for recurring payments) can lead to this error.
  
  Solution:
  
  Check C1 Entries: Review the C1 entries for the affected employee. Ensure that all required fields are filled out correctly and that there are no missing or invalid entries.
  Review Employee Master Data: Check the employee's master data for any inconsistencies or missing information that could affect payroll processing.
  Validate Infotypes: Ensure that all relevant infotypes are correctly maintained. Pay special attention to infotypes related to payroll, such as:
  
  Infotype 0008 (Basic Pay)
  Infotype 0014 (Recurring Payments)
  Infotype 0015 (Additional Payments)
  
  
  Check Payroll Configuration: Review the payroll configuration settings in the system. Ensure that the payroll schema and rules are correctly set up to handle the employee's data.
  Run Payroll Simulation: If possible, run a payroll simulation for the employee to identify any other potential issues that may not be immediately apparent.
  Consult Documentation: Refer to SAP documentation or notes related to the specific error message for additional guidance and troubleshooting steps.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  Transaction Codes: Use transaction codes such as PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to review and edit employee data.
  Payroll Logs: Review payroll logs for more detailed error messages or warnings that can provide insight into the issue.
  Support: If the issue persists after checking the above items, consider reaching out to your SAP support team or consulting with an SAP HR expert for further assistance.
  
  By following these steps, you should be able to identify and resolve the cause of the HRPAYUSCALC356 error message.