How To Fix HRPAYUS_MESSAGES312 - Employee has diff. period wages for Paid Family/Medical Leave tax types

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYUS_MESSAGES - Message class for US Payroll functionalities

• Message number: 312

• Message text: Employee has diff. period wages for Paid Family/Medical Leave tax types

What causes this issue?

During payroll execution, it was detected that this employee has a
discrepancy in his/her pay period wages.
All the Paid Family/Medical Leave Tax Types should be calculated using
the same taxable wages.

System Response

The system identified different Pay Period Wages for the non-exempt Paid
Family and Medical Leave relevant Tax Types, which may have been caused
by a possible configuration error in the Tax Model.
When a difference in the employee wages is detected, the payroll log
displays employee-specific messages for each employee who has
differences in pay period wages. The differences identified may be for
one of the following Tax Types:
? 087 - Family Leave Premium EE
? 088 - Family Leave Premium EE
? 099 - Medical Leave Premium EE
? 102 - Medical Leave Premium EE
? 098 - Family Leave Premium ER
? 101 - Family Leave Premium ER
? 100 - Medical Leave Premium ER
? 103 - Medical Leave Premium ER
The pay period wages are used by BSI TaxFactory to calculate the total
combined Family Leave/Medical Leave premium and to ensure that the
calculated premium amount will not exceed the annual maximum total
premium amount of FICA wages.
This information is sent in the BSI Interface in the virtual tax types
888 and 999. If incorrect pay period wages are sent, the calculation for
the Paid Family/Medical Leave Tax Types may be incorrect.
In case the Display Log checkbox is checked in the selection screen of
the Payroll Driver (US), this message will be logged for each affected
employee.

How to fix this error?

It is recommended that you review your Tax Model as well as verify the
wage types configured for the affected employees who have a different
tax base for non-exempt wages listed above.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYUS_MESSAGES312 - Employee has diff. period wages for Paid Family/Medical Leave tax types ?

  The SAP error message HRPAYUS_MESSAGES312 indicates that there is a discrepancy in the wage types for Paid Family/Medical Leave (PFML) tax types for an employee. This typically occurs when the system detects that the employee has different wage amounts for the same tax type across different periods, which can lead to inconsistencies in payroll processing.
  Cause:
  
  Inconsistent Wage Types: The employee may have different wage types recorded for the Paid Family/Medical Leave across different payroll periods.
  Incorrect Configuration: There may be issues with the configuration of the wage types in the payroll schema or the tax type settings.
  Data Entry Errors: Manual data entry errors can lead to discrepancies in wage types for the employee.
  Changes in Legislation: Changes in laws or regulations regarding Paid Family/Medical Leave may not have been properly updated in the system.
  
  Solution:
  
  Review Employee Data: Check the employee's payroll records for the periods in question. Look for any discrepancies in the wage types assigned for Paid Family/Medical Leave.
  Correct Wage Types: If discrepancies are found, correct the wage types in the employee's payroll records to ensure consistency across periods.
  Configuration Check: Review the configuration of the wage types and tax types in the SAP system. Ensure that they are set up correctly according to the latest regulations.
  Run Payroll Simulation: After making corrections, run a payroll simulation to ensure that the changes have resolved the issue and that the employee's payroll is processed correctly.
  Consult Documentation: Refer to SAP documentation or support resources for specific guidance on handling this error message and ensuring compliance with Paid Family/Medical Leave regulations.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error message or provide updates on configuration settings.
  Legal Changes: Stay updated on any changes in legislation regarding Paid Family/Medical Leave that may affect payroll processing.
  Training: Ensure that payroll staff are trained on the proper handling of wage types and tax types to minimize data entry errors.
  
  If the issue persists after following these steps, it may be beneficial to consult with SAP support or a payroll specialist who can provide further assistance.