How To Fix HRPAYUS_MESSAGES310 - Employee has different YTD wages for Paid Family/Medical Leave tax types

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYUS_MESSAGES - Message class for US Payroll functionalities

• Message number: 310

• Message text: Employee has different YTD wages for Paid Family/Medical Leave tax types

What causes this issue?

During payroll execution, it was detected that this employee has a
discrepancy in his/her year-to-date (YTD) wages.
All the Paid Family/Medical Leave Tax Types should be calculated using
the same taxable wages.

System Response

The system identified different YTD Wages for the non-exempt Paid Family
and Medical Leave relevant Tax Types, which may have been caused by a
possible configuration error in the Tax Model.
When a difference in employee wages is detected, the payroll log
displays employee-specific messages for each employee who has
differences in YTD wages. The differences identified may be for one of
the following Tax Types:
<ZH> 087 - </>Family Leave Premium EE
<ZH> 088 - </>Family Leave Premium EE
<ZH> 099 - </>Medical Leave Premium EE
<ZH> 102 - </>Medical Leave Premium EE
<ZH> 098 - </>Family Leave Premium ER
<ZH> 101 - </>Family Leave Premium ER
<ZH> 100 - </>Medical Leave Premium ER
<ZH> 103 - </>Medical Leave Premium ER

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

The YTD wages are used by BSI TaxFactory to calculate the total combined
Family Leave/Medical Leave premium and to ensure that the calculated
premium amount will not exceed the annual maximum total premium amount
of FICA wages.
This information is sent in the BSI Interface in the virtual tax types
888 and 999. If incorrect YTD wages are sent, the calculation for the
Paid Family/Medical Leave Tax Types may be incorrect.
In case the <ZK>Display Log</> checkbox is checked in the selection
screen of the Payroll Driver (US), this message will be logged for each
affected employee.

How to fix this error?

It is recommended that you review your Tax Model as well as verify the
wage types configured for the affected employees who have a different
tax base for non-exempt wages listed above.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYUS_MESSAGES310 - Employee has different YTD wages for Paid Family/Medical Leave tax types ?

  The SAP error message HRPAYUS_MESSAGES310 indicates that there is a discrepancy in the Year-To-Date (YTD) wages for Paid Family/Medical Leave (PFML) tax types for an employee. This error typically arises in payroll processing when the system detects that the YTD wages reported for different PFML tax types do not match, which can lead to incorrect tax calculations and reporting.
  Cause:
  
  Data Entry Errors: Incorrect manual entries in the payroll system can lead to mismatched YTD wages.
  Payroll Configuration Issues: Misconfiguration of payroll settings or tax types in the SAP system can cause discrepancies.
  Multiple Payroll Runs: If an employee has been processed in multiple payroll runs without proper adjustments, it can lead to inconsistencies in YTD wages.
  Changes in Tax Types: If there have been changes in the tax types or rates that were not uniformly applied across all payroll periods, this can result in mismatched YTD figures.
  Retroactive Adjustments: Retroactive payroll adjustments that are not properly reflected in the YTD calculations can also cause this error.
  
  Solution:
  
  Review Payroll Data: Check the employee's payroll records for any discrepancies in the YTD wages for the PFML tax types. Ensure that all entries are accurate and consistent.
  Correct Data Entry: If errors are found, correct the YTD wage entries in the payroll system. This may involve adjusting the payroll results for the affected periods.
  Reprocess Payroll: If necessary, reprocess the payroll for the employee to ensure that all calculations are updated and consistent.
  Check Configuration: Review the payroll configuration settings for PFML tax types to ensure they are set up correctly and consistently across all relevant payroll periods.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on handling this error message and ensuring compliance with tax regulations.
  Engage Payroll Specialists: If the issue persists, consider consulting with payroll specialists or SAP support to diagnose and resolve the underlying issues.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide updates to the payroll processing logic.
  Tax Compliance: Ensure that your organization is compliant with local and state regulations regarding Paid Family/Medical Leave, as these can vary significantly.
  Testing: After making corrections, conduct thorough testing in a non-production environment to ensure that the changes resolve the issue without introducing new errors.
  Documentation: Maintain documentation of any changes made to payroll records or configurations for future reference and audits.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.