How To Fix HRPAYUS_MESSAGES313 - At least one employee has diff. Paid Family/Medical Leave period wages

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYUS_MESSAGES - Message class for US Payroll functionalities

• Message number: 313

• Message text: At least one employee has diff. Paid Family/Medical Leave period wages

What causes this issue?

During payroll execution, it was detected that at least one employee
processed in this payroll execution has a discrepancy in the pay period
wages.
All the Paid Family/Medical Leave Tax Types should be calculated using
the same taxable wages.

System Response

The system identified different Pay Period Wages for the non-exempt Paid
Family and Medical Leave relevant Tax Types, which may have been caused
by a possible configuration error in the Tax Model.
When a difference in wages is detected, the payroll log displays this
message to indicate that at least one employee has differences in pay
period wages. The differences identified may be for one of the following
Tax Types:
? 087 - Family Leave Premium EE
? 088 - Family Leave Premium EE
? 099 - Medical Leave Premium EE
? 102 - Medical Leave Premium EE
? 098 - Family Leave Premium ER
? 101 - Family Leave Premium ER
? 100 - Medical Leave Premium ER
? 103 - Medical Leave Premium ER
The pay period wages are used by BSI TaxFactory to calculate the total
combined Family Leave/Medical Leave premium and to ensure that the
calculated premium amount will not exceed the annual maximum total
premium amount of FICA wages.
This information is sent in the BSI Interface in the virtual tax types
888 and 999. If incorrect pay period wages are sent, the calculation for
the Paid Family/Medical Leave Tax Types may be incorrect.
If the Display Log checkbox is not checked in the selection screen of
the Payroll Driver (US), this message will be logged only once in the
general message section of the Payroll Driver (US).

How to fix this error?

Run the payroll again with the Display Log checkbox checked to see which
employees have differences in their pay period wages for the Paid
Family/Medical Leave Tax Types.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYUS_MESSAGES313 - At least one employee has diff. Paid Family/Medical Leave period wages ?

  The SAP error message HRPAYUS_MESSAGES313 indicates that there is a discrepancy in the Paid Family/Medical Leave (PFML) period wages for at least one employee. This error typically arises during payroll processing when the system detects inconsistencies in the wage data related to the Paid Family and Medical Leave program.
  Cause:
  
  Inconsistent Wage Data: The wages reported for the PFML period do not match the expected values. This could be due to incorrect entries in the payroll data or changes in the employee's wage structure that were not properly updated.
  Missing or Incorrect Time Data: If the time data (such as hours worked, leave taken, etc.) is not accurately recorded, it can lead to discrepancies in the wages calculated for the PFML.
  Configuration Issues: There may be issues with the configuration of the PFML in the SAP system, such as incorrect wage types or settings that do not align with the legal requirements.
  
  Solution:
  
  Review Employee Data: Check the employee's payroll data for the PFML period. Ensure that the wages, hours, and any other relevant data are correctly entered and consistent with the expected values.
  Check Time Management: Verify the time management records for the employee. Ensure that all leave taken and hours worked are accurately recorded and that there are no missing entries.
  Correct Configuration: If the issue is related to configuration, review the settings for the PFML in the SAP system. Ensure that all wage types and related settings are correctly configured according to the legal requirements.
  Run Payroll Simulation: After making corrections, run a payroll simulation to check if the error persists. This can help identify any remaining discrepancies before processing the actual payroll.
  Consult Documentation: Refer to SAP documentation or support resources for specific guidance on handling this error message, as there may be additional steps or considerations based on your organization's setup.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error message or provide updates and patches that could resolve the issue.
  Legal Requirements: Ensure that your organization is compliant with local laws regarding Paid Family and Medical Leave, as these can vary by state or region.
  User Forums: Consider reaching out to SAP user forums or communities for additional insights and solutions from other users who may have encountered similar issues.
  
  By following these steps, you should be able to identify the cause of the error and implement the necessary corrections to resolve it.