How To Fix HRPAYUS_MESSAGES137 - &1: Upload Online W-2 option is inactive for Tax Company &2 in year &3.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYUS_MESSAGES - Message class for US Payroll functionalities

• Message number: 137

• Message text: &1: Upload Online W-2 option is inactive for Tax Company &2 in year &3.

What causes this issue?

The system configuration for allowing <ZH>Upload Online W-2 </>is not
active for Tax Company &V2& in year &V3&.

System Response

The file &V1& cannot be uploaded unless the configuration is active.

How to fix this error?

In order to upload this file, activate the configuration for <ZH>Upload
Online W-2</> for Tax Company &V2& up to and including date December 31,
&V3&.

Procedure for System Administrators

The configuration can be performed in maintenance <ZH>VC_T799BATTRIB03C
</>(transaction code SM34) view cluster, via with <ZH>CL_ONLW2_OPTIONS
</>, by setting the attribute <ZH>AT_W2UPL_LEG_PER</> to the value
<ZH>ON</>.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Example
1) Make sure you have previsoult created the HR Attribute group entry
(sm30 view V_T799BATTRIB06C). Here you define a name for group (HR
Attribute Grouping column) and associate for a Tax Company (or all) on
column <LS>Customizable Value of HR Attribute</>. Enter the Tax Company
for a specific behavior or * for a configuration valid to all Tax
Companies.
HR Attribute Group HR Attribute
Customizable Value of HR Attribute
MY_CONFIG_ALL_TAXCO CL_ONLW2_OPTIONS
*
2) After that, on the <ZH>V_T799BATTRIB03C </>view clister, use your HR
Attribute Group to set the period the Tax Company is on the legacy
period by selecting the attributes.
<LS>Ctry Grouping: </>10 USA
<LS>Attribute Group:</> MY_CONFIG_FOR_US01 My config for US01 Tax
Company
<ZH> HR Attribute Start Date
End Date Customizable Value of HR
Attribute</>
AT_W2UPL_LEG_PER 01.01.2015 31.12.2015
ON

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYUS_MESSAGES137 - &1: Upload Online W-2 option is inactive for Tax Company &2 in year &3. ?

  The SAP error message HRPAYUS_MESSAGES137 indicates that the "Upload Online W-2" option is inactive for a specific Tax Company in a given year. This error typically arises in the context of payroll processing, particularly when attempting to upload W-2 forms electronically.
  Cause:
  
  Inactive Configuration: The most common cause of this error is that the configuration for the "Upload Online W-2" feature is not activated for the specified Tax Company and year in the SAP system.
  Tax Company Settings: The Tax Company settings may not be properly configured to allow for online W-2 uploads.
  Year-Specific Settings: The settings for the specific year may not be enabled, which can happen if the configuration was not updated for the new tax year.
  
  Solution:
  
  
  Check Configuration:
  
  Navigate to the configuration settings for the Tax Company in the SAP system.
  Ensure that the "Upload Online W-2" option is activated for the specified Tax Company and year.
  This can typically be found in the Payroll or Tax configuration sections of the SAP system.
  
  
  
  Update Tax Company Settings:
  
  If the option is inactive, you may need to activate it. This usually involves:
  
  Accessing the relevant configuration transaction (e.g., SPRO).
  Navigating to the Payroll USA settings.
  Finding the section related to W-2 processing and ensuring that the online upload feature is enabled.
  
  
  
  
  
  Consult Documentation:
  
  Review SAP documentation or notes related to W-2 processing for any additional steps or requirements that may need to be fulfilled.
  
  
  
  Testing:
  
  After making the necessary changes, perform a test to ensure that the upload functionality works as expected.
  
  
  
  Contact Support:
  
  If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting SAP Notes for further assistance.
  
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may provide additional insights or updates regarding this error message.
  W-2 Processing: Familiarize yourself with the W-2 processing requirements and configurations in SAP, as they can vary by year and tax regulations.
  User Roles: Ensure that the user attempting to perform the upload has the necessary permissions to access and modify the Tax Company settings.
  
  By following these steps, you should be able to resolve the error and successfully upload the W-2 forms for the specified Tax Company and year.