How To Fix HRPAYUS_MESSAGES138 - File "&1" could not be loaded.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYUS_MESSAGES - Message class for US Payroll functionalities

• Message number: 138

• Message text: File "&1" could not be loaded.

What causes this issue?

The cause of the problem depends on the source of file:
Server file:
File &V1& was specified in the master file (files.txt), present in the
specified Server folder.
However, the file could not be found in the specified folder, or the
system was not authorized to read it.
Local file:
File &V1& existed while the program was scanning the file names in the
specified folder, however, when attempting to load its contents, the
file could no longer be read.
The file may have been deleted, or is the system did not have
authorization to read it.

System Response

File &V1& is not processed by the system. The current process is
cancelled.

How to fix this error?

Verify that file &V1& exists and is valid for reading.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYUS_MESSAGES138 - File "&1" could not be loaded. ?

  The SAP error message HRPAYUS_MESSAGES138, which states "File '&1' could not be loaded," typically occurs in the context of the SAP HR (Human Resources) module, particularly when dealing with payroll processing in the United States. This error indicates that the system is unable to locate or access a specific file that is required for processing payroll data.
  Causes:
  
  File Not Found: The specified file may not exist in the expected directory or path.
  Incorrect File Path: The path to the file may be incorrectly configured in the system settings.
  File Permissions: The user or the SAP system may not have the necessary permissions to access the file.
  File Format Issues: The file may be in an incorrect format or corrupted, preventing it from being loaded.
  Configuration Issues: There may be issues with the configuration settings in the payroll processing module that reference the file.
  
  Solutions:
  
  Verify File Existence: Check if the file specified in the error message actually exists in the expected directory.
  Check File Path: Ensure that the file path is correctly configured in the relevant SAP settings. This may involve checking configuration tables or customizing settings.
  Review Permissions: Ensure that the SAP system and the user have the necessary permissions to access the file. This may involve checking operating system-level permissions.
  Inspect File Format: Verify that the file is in the correct format and is not corrupted. If necessary, replace it with a valid version of the file.
  Consult Configuration: Review the configuration settings in the SAP HR module to ensure that all paths and references to files are correctly set up.
  Check Logs: Look at the application logs or system logs for additional error messages or warnings that may provide more context about the issue.
  
  Related Information:
  
  SAP Notes: Check the SAP Support Portal for any relevant SAP Notes that may address this specific error message or provide additional troubleshooting steps.
  Documentation: Review the SAP HR documentation for information on file handling and payroll processing to ensure that all configurations are correctly set.
  Support: If the issue persists, consider reaching out to SAP support or your internal IT support team for further assistance.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.