How To Fix HRPAYUS_MESSAGES134 - &1: Employee &2 is not assigned to Tax Company &3 in year &4.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYUS_MESSAGES - Message class for US Payroll functionalities

• Message number: 134

• Message text: &1: Employee &2 is not assigned to Tax Company &3 in year &4.

What causes this issue?

Employee &V2& is not assigned to any of the Personnel Areas and Subareas
associated with Tax Company &V3& within the year &V4&.
To be able to run the <LS>Upload Online W-2 Forms</> report, you must
have a Tax Company configured in your system for the year you want to
upload the forms.

System Response

File &V1& is not valid to be uploaded because it does not reflect the
employee's master data.

How to fix this error?

The following data can be checked:
Employee &V2&'s Organizational Assignment (0001) infotype:
Check if the employee is assigned to the correct Personnel Areas and
Subareas within the year &V4&.
Additional Organizational Data table (T5U0P):
Check if the Personnel Areas and Subareas are correctly assigned to the
Tax Company &V3&.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYUS_MESSAGES134 - &1: Employee &2 is not assigned to Tax Company &3 in year &4. ?

  The SAP error message HRPAYUS_MESSAGES134 indicates that an employee is not assigned to a specific tax company for a given year. This error typically arises in the context of payroll processing, particularly in the United States, where tax companies are used to manage payroll taxes for different jurisdictions.
  Cause:
  
  Employee Assignment: The employee in question is not assigned to the specified tax company in the system for the year indicated in the error message.
  Data Entry Error: There may have been an oversight during data entry, leading to the employee not being linked to the correct tax company.
  Configuration Issues: The tax company configuration may not be set up correctly in the system, or the employee's records may not have been updated to reflect changes in tax company assignments.
  Year-End Processing: If this error occurs during year-end processing, it may be due to changes in tax company assignments that were not properly reflected in the employee's records.
  
  Solution:
  
  
  Check Employee Assignment:
  
  Navigate to the employee's master data in SAP (Transaction code PA20 or PA30).
  Verify the employee's assignment to the tax company for the specified year. This can typically be found in the "Organizational Assignment" or "Payroll Status" sections.
  
  
  
  Update Tax Company Assignment:
  
  If the employee is not assigned to the correct tax company, you will need to update their records. This can be done through the following steps:
  
  Go to the employee's master data.
  Select the appropriate infotype (usually IT 0001 for Organizational Assignment).
  Add or modify the tax company assignment as necessary.
  
  
  
  
  
  Review Configuration:
  
  Ensure that the tax company is correctly configured in the system. This may involve checking the settings in the Payroll Control Record (Transaction code PC00_MXX_CEDT) and ensuring that the tax company is active for the specified year.
  
  
  
  Consult with Payroll Administrator:
  
  If you are unsure about making changes or if the issue persists, consult with your payroll administrator or HR team for assistance. They may have additional insights or access to tools that can help resolve the issue.
  
  
  
  Testing:
  
  After making the necessary changes, run a test payroll to ensure that the error does not reoccur and that the employee's payroll is processed correctly.
  
  
  
  Related Information:
  
  Documentation: Refer to SAP Help documentation for detailed information on employee master data and tax company assignments.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20 (Display HR Master Data), PA30 (Maintain HR Master Data), and PC00_MXX_CEDT (Payroll Control Record).
  Support: If the issue cannot be resolved internally, consider reaching out to SAP support or your organization's SAP support team for further assistance.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.