How To Fix HRPAYUS_MESSAGES127 - File "&1": File does not follow the name template. See long text.

HRPAYUS_MESSAGES127 - Overview

• Message type: E = Error

• Message class: HRPAYUS_MESSAGES - Message class for US Payroll functionalities

• Message number: 127

• Message text: File "&1": File does not follow the name template. See long text.

What causes this issue?

File &V1& does not follow the name template, which contains the
essential data for uploading the file as an Online W-2 document.

System Response

File &V1& is not processed by the system.

How to fix this error?

Rename the file to contain the following 5 fields, in this order,
separated by <ZK>underline</> "_":
Tax Company (1 to 4 characters)
Year (4 digits)
Employee Identification (1 to 8 digits):
The Person ID in case Concurrent Employment for HCM Payroll US is active
The Personnel Number otherwise
Type of form (one of below types):
W2 (W-2 Document)
W2C (W-2 Correction Document)
W2PR (W-2 Document for Puerto Rico)
W2CPR (W-2 Correction Document for Puerto Rico)
Creation Date (8 digits, in YYYYMMDD format)

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

This is the date your non-SAP forms were sent to your employees.
Example
TXCO_2016_12345678_W2_20170201.pdf

Error message extract from SAP system. Copyright SAP SE.

HRPAYUS_MESSAGES127 - Details

• The SAP error message HRPAYUS_MESSAGES127 indicates that a file does not conform to the expected naming convention or template required by the system. This error typically arises in the context of payroll processing or data uploads where specific file formats and naming conventions are enforced.
  
  Cause:
  The error is triggered when:
  
  The file name does not match the predefined naming template set by the SAP system.
  The file may be missing required components in its name, such as specific prefixes, suffixes, or date formats.
  There may be a mismatch in the expected file extension (e.g., .txt, .csv) or the file may be incorrectly formatted.
  
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Naming Convention: Review the documentation or guidelines provided for the specific file you are trying to upload or process. Ensure that the file name adheres to the required naming template.
  
  
  Rename the File: If the file name is incorrect, rename the file to