How To Fix HRPAYUS_MESSAGES128 - File "&1": Invalid form type "&2". Use either W2, W2C, W2PR or W2CPR.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYUS_MESSAGES - Message class for US Payroll functionalities

• Message number: 128

• Message text: File "&1": Invalid form type "&2". Use either W2, W2C, W2PR or W2CPR.

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYUS_MESSAGES128 - File "&1": Invalid form type "&2". Use either W2, W2C, W2PR or W2CPR. ?

  The SAP error message HRPAYUS_MESSAGES128 indicates that there is an issue with the form type specified in the payroll processing for the United States. This error typically arises when the system encounters an invalid form type that does not match the expected values for W-2 forms.
  Cause:
  The error is triggered when the system is trying to generate a payroll report or tax form, and the form type provided does not conform to the acceptable values. The valid form types for W-2 forms in SAP are:
  
  W2: Standard W-2 form
  W2C: Corrected W-2 form
  W2PR: W-2 form for Puerto Rico
  W2CPR: Corrected W-2 form for Puerto Rico
  
  If the form type specified in the configuration or during the payroll processing is anything other than these, the error will occur.
  Solution:
  To resolve this error, you should take the following steps:
  
  
  Check Configuration: Verify the configuration settings in the SAP system for payroll processing. Ensure that the form type being used is one of the valid options listed above.
  
  
  Review Payroll Processing: If you are running a payroll process, check the parameters or settings you are using. Make sure that the form type is correctly specified.
  
  
  Correct the Form Type: If you find that an invalid form type is being used, change it to one of the valid types (W2, W2C, W2PR, W2CPR) in the relevant payroll processing transaction or configuration.
  
  
  Test the Changes: After making the necessary changes, re-run the payroll process or generate the report again to see if the error persists.
  
  
  Consult Documentation: If you are unsure about the configuration or the correct form type to use, refer to the SAP documentation or consult with your SAP HR module expert.
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that might address this specific error or provide additional guidance on handling payroll forms in the US.
  SAP Community: Engage with the SAP Community forums to see if other users have encountered similar issues and what solutions they have found.
  Training and Documentation: Ensure that your team is trained on the correct procedures for payroll processing and the importance of using valid form types.
  
  By following these steps, you should be able to resolve the HRPAYUS_MESSAGES128 error and successfully generate the required payroll forms.