How To Fix HRPAYUS_MESSAGES116 - You are not authorized to display the PDF(s) for this record.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYUS_MESSAGES - Message class for US Payroll functionalities

• Message number: 116

• Message text: You are not authorized to display the PDF(s) for this record.

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYUS_MESSAGES116 - You are not authorized to display the PDF(s) for this record. ?

  The SAP error message HRPAYUS_MESSAGES116, which states "You are not authorized to display the PDF(s) for this record," typically indicates that the user does not have the necessary permissions to access the PDF documents associated with a specific record in the SAP system. This error is commonly encountered in the context of HR (Human Resources) modules, particularly when dealing with employee documents or payroll information.
  Cause:
  
  Authorization Issues: The user lacks the required authorization roles or permissions to view the PDF documents linked to the record.
  Document Management Settings: The settings in the Document Management System (DMS) or the configuration of the HR module may restrict access to certain documents.
  User Role Configuration: The user’s role may not include the necessary transaction codes or access to specific HR-related functionalities.
  
  Solution:
  
  
  Check User Authorizations:
  
  Work with your SAP security team to review the user’s authorization profile.
  Ensure that the user has the necessary roles assigned that include access to the relevant HR documents.
  
  
  
  Adjust Role Permissions:
  
  If the user is missing specific authorizations, the security team can modify the role to include the necessary permissions for accessing PDF documents.
  Common authorization objects to check include S_USER_AUTH, S_DOCU, and any specific HR-related authorization objects.
  
  
  
  Review Document Management Settings:
  
  Check the configuration of the Document Management System (if applicable) to ensure that the documents are not restricted based on user roles or document types.
  
  
  
  Testing:
  
  After making changes to the user’s roles or permissions, have the user log out and log back in to test if the issue is resolved.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or support notes related to HR authorization issues for additional guidance.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) that may be involved in accessing employee records.
  SAP Notes: Check for any SAP Notes that may address this specific error message or provide additional troubleshooting steps.
  User Training: Ensure that users are trained on how to access documents and understand the authorization model within your organization’s SAP environment.
  
  If the issue persists after following these steps, it may be necessary to escalate the matter to your SAP support team for further investigation.