How To Fix HRPAYUS_MESSAGES108 - Employee elected online but has no online W-2 for the selected period.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYUS_MESSAGES - Message class for US Payroll functionalities

• Message number: 108

• Message text: Employee elected online but has no online W-2 for the selected period.

What causes this issue?

The employee has given a consent to receive the W-2/W-2c forms via
Online Service, in ESS, which is valid for the period between &V1& and
&V2&, for &V3& &V4&,
however, no form was made available for this employee via Online
Service.
A possible reason is that the employee was terminated between the date
in which the consent was given and the W-2 production run date in Tax
Reporter.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYUS_MESSAGES108 - Employee elected online but has no online W-2 for the selected period. ?

  The SAP error message HRPAYUS_MESSAGES108 indicates that an employee has elected to receive their W-2 form online, but there is no online W-2 available for the selected period. This can occur for several reasons, and understanding the cause and potential solutions can help resolve the issue.
  Causes:
  
  W-2 Generation Issues: The W-2 forms may not have been generated for the selected period, possibly due to a processing error or oversight.
  Employee Election Status: The employee may have elected to receive their W-2 online, but the system may not have recorded this election correctly.
  Incorrect Period Selection: The selected period may not correspond to a time frame for which W-2s are available.
  Data Entry Errors: There may be errors in the employee's records that prevent the W-2 from being generated or displayed correctly.
  System Configuration: There may be issues with the configuration of the SAP system regarding online W-2 processing.
  
  Solutions:
  
  Verify W-2 Generation: Check if the W-2 forms have been generated for the selected period. This can typically be done by reviewing the payroll processing logs or reports.
  Check Employee Election: Confirm that the employee has indeed elected to receive their W-2 online. This can be done by reviewing the employee's election settings in the HR module.
  Review Period Selection: Ensure that the period selected corresponds to a valid payroll period for which W-2s are issued. If the period is incorrect, select the appropriate one.
  Correct Data Entry: Review the employee's records for any discrepancies or errors that may affect W-2 generation. Correct any issues found.
  System Configuration Review: If the issue persists, consult with your SAP system administrator or technical support team to review the configuration settings related to online W-2 processing.
  Manual W-2 Distribution: If the online W-2 is not available, consider providing a paper copy of the W-2 to the employee as a temporary solution.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error message or provide guidance on W-2 processing.
  Documentation: Review SAP documentation related to payroll processing and W-2 generation for additional insights and troubleshooting steps.
  User Roles and Permissions: Ensure that the user attempting to access the W-2 has the appropriate roles and permissions within the SAP system.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it. If the problem continues, consider reaching out to SAP support for further assistance.