How To Fix HRPAYTR03586 - Archived documents cannot be processed at present

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYTR03 -

• Message number: 586

• Message text: Archived documents cannot be processed at present

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYTR03586 - Archived documents cannot be processed at present ?

  The SAP error message HRPAYTR03586, which states "Archived documents cannot be processed at present," typically occurs in the context of HR (Human Resources) payroll processing when the system attempts to access archived payroll documents that are not currently available for processing. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  Archiving Status: The payroll documents you are trying to access have been archived. Archiving is a process in SAP that moves data from the database to a storage medium to improve performance and manage data volume.
  Access Restrictions: The system may have restrictions on accessing archived documents, especially if the document is not in the current payroll period or if the archiving settings do not allow for retrieval.
  Configuration Issues: There may be configuration settings in the SAP system that prevent the retrieval of archived documents.
  
  Solutions:
  
  Check Archiving Status: Verify if the documents you are trying to access are indeed archived. You can do this by checking the archiving logs or using transaction codes like SARA (Archive Administration) to view archived objects.
  Restore Archived Documents: If you need to access specific archived documents, you may need to restore them from the archive. This can be done using the SARA transaction, where you can select the appropriate archiving object and restore the necessary documents.
  Review Configuration: Check the configuration settings related to archiving in the SAP HR module. Ensure that the settings allow for the retrieval of archived documents when necessary.
  Consult Documentation: Refer to SAP documentation or notes related to archiving in HR payroll to understand the implications and processes involved.
  Contact SAP Support: If the issue persists and you cannot resolve it, consider reaching out to SAP support for assistance. They can provide guidance based on the specific configuration and version of your SAP system.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with transaction codes like SARA (for archiving), SARI (for restoring), and PA20/PA30 (for employee data) to manage and access HR data effectively.
  Archiving Objects: Understand the specific archiving objects related to payroll (e.g., HR_PAYROLL) and their configurations.
  SAP Notes: Search for relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  
  By following these steps, you should be able to address the HRPAYTR03586 error and manage archived documents effectively in your SAP HR system.