How To Fix HRPAYSK_INS269 - 13th remuneration may only be entered once a year

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYSK_INS - Message class for Payroll / Insurance (Slovak version)

• Message number: 269

• Message text: 13th remuneration may only be entered once a year

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYSK_INS269 - 13th remuneration may only be entered once a year ?

  The SAP error message HRPAYSK_INS269 indicates that the system is preventing the entry of the 13th remuneration (or 13th salary) more than once in a given year. This is a common control mechanism in payroll systems to ensure compliance with local regulations and to prevent duplicate entries.
  Cause:
  
  Regulatory Compliance: In many countries, the 13th salary is a statutory payment that is typically paid once a year, often at the end of the year or during holiday seasons. The system is designed to enforce this rule.
  Configuration Settings: The payroll configuration in SAP may have been set up to restrict the entry of the 13th remuneration to once per year.
  Data Entry Error: There may have been an attempt to enter the 13th remuneration multiple times for the same employee within the same payroll year.
  
  Solution:
  
  Check Existing Entries: Verify if the 13th remuneration has already been entered for the employee in the current payroll year. You can do this by reviewing the payroll results or the relevant infotype (e.g., Infotype 0015 for additional payments).
  Adjust Payroll Configuration: If there is a legitimate business need to allow multiple entries (which is rare), consult with your SAP HR configuration team to review and possibly adjust the payroll settings. However, this should be done with caution and in compliance with local laws.
  Correct Data Entry: If the error is due to a data entry mistake, correct the entry by removing any duplicate entries before attempting to enter the 13th remuneration again.
  Consult Documentation: Review SAP documentation or consult with your SAP support team for specific guidance on handling this error in your system version.
  
  Related Information:
  
  Infotype 0015: This infotype is used for additional payments, including the 13th salary. Ensure that you are familiar with how to navigate and manage entries in this infotype.
  Payroll Processing: Understanding the payroll processing cycle in SAP can help in identifying when and how the 13th remuneration should be processed.
  Local Legislation: Be aware of local labor laws regarding the 13th salary, as these can vary significantly by country and may impact how you configure and manage payroll in SAP.
  
  If the issue persists after checking these aspects, it may be beneficial to reach out to your SAP support team or consult the SAP community for further assistance.