How To Fix HRPAYSK_HRO019 - Bound absences &1 - &2 cannot be deleted (archiving date to &3).

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYSK_HRO - Messages for HR Objects

• Message number: 019

• Message text: Bound absences &1 - &2 cannot be deleted (archiving date to &3).

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYSK_HRO019 - Bound absences &1 - &2 cannot be deleted (archiving date to &3). ?

  The SAP error message HRPAYSK_HRO019 indicates that there are bound absences (such as sick leave, vacation, etc.) that cannot be deleted due to certain constraints related to archiving dates. This error typically arises in the context of personnel administration and payroll processing in SAP HR (Human Resources) modules.
  Cause:
  The error message is triggered when you attempt to delete or archive absence records that are still bound to certain conditions or constraints. Specifically, the message indicates that the absences between the specified dates (&1 to &2) cannot be deleted because the archiving date (&3) is set in a way that prevents the deletion of these records. This could be due to:
  
  Legal or Compliance Requirements: Certain absence records may need to be retained for legal or compliance reasons.
  Data Integrity: The system may prevent deletion to maintain data integrity, especially if there are related records or dependencies.
  Configuration Settings: The archiving settings in the system may be configured to restrict the deletion of certain records based on their status or date.
  
  Solution:
  To resolve this error, you can consider the following steps:
  
  
  Check Archiving Settings: Review the archiving settings in your SAP system to understand the rules governing the deletion of absence records. You may need to adjust these settings if they are too restrictive.
  
  
  Review Absence Records: Examine the specific absence records that are causing the error. Ensure that there are no dependencies or related records that would prevent their deletion.
  
  
  Consult with HR or Legal Teams: If the absences are bound by legal or compliance requirements, consult with your HR or legal teams to determine if the records can be deleted or if they need to be retained.
  
  
  Use Transaction Codes: Utilize relevant transaction codes (such as PA30 for maintaining HR master data) to check the status of the absence records and make necessary adjustments.
  
  
  Archiving Process: If you are trying to archive records, ensure that the archiving process is correctly configured and that you are following the proper steps for archiving in SAP.
  
  
  SAP Notes and Documentation: Check for any relevant SAP Notes or documentation that may provide additional insights or solutions related to this error message.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with transaction codes related to HR data management, such as PA30 (Maintain HR Master Data), PA61 (Maintain Absences), and SARA (Archive Administration).
  SAP HR Module: Understanding the structure and functionality of the SAP HR module can help in troubleshooting issues related to personnel administration and payroll.
  SAP Community and Support: Engage with the SAP Community or SAP Support for additional assistance and to share experiences with similar issues.
  
  By following these steps, you should be able to identify the root cause of the error and take appropriate action to resolve it.