How To Fix HRPAYSA141 - EE doesn't have valid Passport Number in IT0185

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYSA - Mesasge class for package PC24

• Message number: 141

• Message text: EE doesn't have valid Passport Number in IT0185

Self-Explanatory Message

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To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYSA141 - EE doesn't have valid Passport Number in IT0185 ?

  The SAP error message HRPAYSA141 indicates that an employee (EE) does not have a valid passport number in the infotype IT0185 (Passport Data). This infotype is used to store information related to an employee's passport, which is often required for various HR and payroll processes, especially in countries where identification is necessary for compliance or legal reasons.
  Cause:
  
  Missing Data: The employee's passport number has not been entered in the system.
  Invalid Data: The passport number entered may not meet the required format or criteria set by the organization or SAP system.
  Incorrect Infotype Configuration: There may be issues with how the infotype is configured in the system, leading to validation errors.
  
  Solution:
  
  
  Check Infotype IT0185:
  
  Navigate to the employee's record in SAP.
  Access infotype IT0185 (Passport Data).
  Ensure that the passport number is entered correctly and is in the required format.
  
  
  
  Data Entry:
  
  If the passport number is missing, enter a valid passport number.
  If the passport number is present but flagged as invalid, verify the number for accuracy and compliance with any formatting rules.
  
  
  
  Validation Rules:
  
  Check if there are any specific validation rules set up in the system that might be causing the error. This can include length, character restrictions, or specific formats.
  
  
  
  Authorization:
  
  Ensure that you have the necessary permissions to edit infotype IT0185. If not, contact your HR administrator or SAP support team.
  
  
  
  Consult Documentation:
  
  Review any internal documentation or guidelines regarding the entry of passport information to ensure compliance with company policies.
  
  
  
  SAP Notes:
  
  Check for any relevant SAP Notes or updates that might address this specific error message or provide additional guidance.
  
  
  
  Related Information:
  
  Infotype IT0185: This infotype is part of the SAP HR module and is used to manage employee passport information.
  Employee Master Data: Ensure that all relevant employee master data is complete and accurate, as this can affect various HR processes.
  Compliance: Maintaining accurate passport information is crucial for compliance with local laws and regulations, especially for international assignments or travel.
  
  If the issue persists after following these steps, it may be necessary to involve your SAP support team or consult with SAP documentation for further troubleshooting.