How To Fix HRPAYSA128 - EE has no Civil Registry Record(Subtype RR) captured in IT0185

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYSA - Mesasge class for package PC24

• Message number: 128

• Message text: EE has no Civil Registry Record(Subtype RR) captured in IT0185

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYSA128 - EE has no Civil Registry Record(Subtype RR) captured in IT0185 ?

  The SAP error message HRPAYSA128 indicates that an employee (EE) does not have a Civil Registry Record (Subtype RR) captured in Infotype 0185 (IT0185). This infotype is typically used to store civil registry information for employees, which is essential for payroll processing and compliance with local regulations.
  Cause:
  
  Missing Data: The primary cause of this error is that the employee's civil registry information has not been entered into the system. This could be due to oversight during data entry or the employee not having provided the necessary documentation.
  Incorrect Configuration: There may be issues with the configuration of the infotype or the related payroll settings that prevent the system from recognizing the civil registry record.
  Data Migration Issues: If the data was migrated from another system, it’s possible that the civil registry records were not transferred correctly.
  
  Solution:
  
  
  Enter Civil Registry Information:
  
  Navigate to the employee's master data in SAP.
  Access Infotype 0185 (Civil Registry Record).
  Enter the required details for the employee, ensuring that all mandatory fields are filled out correctly.
  Save the changes.
  
  
  
  Check Configuration:
  
  Ensure that the configuration for Infotype 0185 is set up correctly in the system. This may involve checking the relevant payroll settings and ensuring that the infotype is active for the employee's personnel area and subarea.
  
  
  
  Data Validation:
  
  If the employee has recently joined or if there has been a data migration, validate that all necessary data has been captured and is accurate.
  If the employee is a new hire, ensure that the onboarding process includes capturing civil registry information.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or consult with your SAP HR module expert to ensure that you are following the correct procedures for entering civil registry information.
  
  
  
  Testing:
  
  After entering the data, run a test payroll to ensure that the error does not reoccur and that the employee's payroll is processed correctly.
  
  
  
  Related Information:
  
  Infotype 0185: This infotype is specific to civil registry records and may include fields for the registry number, date of registration, and other relevant details.
  Payroll Processing: The absence of civil registry information can lead to issues in payroll processing, including incorrect tax calculations or compliance issues.
  SAP Notes: Check SAP Notes for any known issues or updates related to Infotype 0185 and the HRPAYSA128 error message. SAP Notes can provide additional troubleshooting steps or patches that may resolve the issue.
  
  If the problem persists after following these steps, it may be necessary to engage with SAP support or your internal IT team for further investigation.