How To Fix HRPAYSA048 - EE has no previous civil register number, not applicable for the report

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYSA - Mesasge class for package PC24

• Message number: 048

• Message text: EE has no previous civil register number, not applicable for the report

Self-Explanatory Message

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• What is the cause and solution for SAP error message HRPAYSA048 - EE has no previous civil register number, not applicable for the report ?

  The SAP error message HRPAYSA048 indicates that an employee (EE) does not have a previous civil register number, which is required for a specific report in the South African payroll module. This error typically arises in the context of payroll processing, particularly when generating reports that require historical employee data.
  Cause:
  
  Missing Data: The employee record may not have been populated with a previous civil register number. This could happen if the employee is new and has not been assigned a civil register number yet.
  Incorrect Configuration: The system may not be configured correctly to handle cases where an employee does not have a previous civil register number.
  Data Migration Issues: If the employee data was migrated from another system, the civil register number may not have been transferred correctly.
  
  Solution:
  
  
  Check Employee Master Data: 
  
  Go to the employee's master data in SAP (Transaction PA30).
  Verify if the civil register number is filled in the relevant infotype (usually Infotype 0002 - Personal Data).
  If it is missing, you may need to enter the correct civil register number or mark it as not applicable if the employee does not have one.
  
  
  
  Update Payroll Configuration:
  
  Ensure that the payroll configuration allows for employees without a previous civil register number. This may involve adjusting settings in the payroll schema or rules.
  
  
  
  Consult with HR/Payroll Team:
  
  If you are unsure about the correct civil register number or how to handle the situation, consult with your HR or payroll team for guidance.
  
  
  
  Run Reports with Filters:
  
  If the report allows, you may be able to filter out employees without a previous civil register number to avoid the error.
  
  
  
  Documentation and Training:
  
  Ensure that there is proper documentation and training for HR personnel on how to handle civil register numbers for new employees.
  
  
  
  Related Information:
  
  Infotypes: Familiarize yourself with the relevant infotypes in SAP HR, particularly Infotype 0002 (Personal Data) and Infotype 0006 (Addresses), as they may contain the civil register number.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Legal Compliance: Ensure that your organization complies with local labor laws regarding employee identification numbers and reporting requirements.
  
  By addressing the missing civil register number and ensuring proper configuration, you should be able to resolve the HRPAYSA048 error and successfully generate the required reports.