How To Fix HRPAYSA050 - EE has no civil register number during selected period interval

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYSA - Mesasge class for package PC24

• Message number: 050

• Message text: EE has no civil register number during selected period interval

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYSA050 - EE has no civil register number during selected period interval ?

  The SAP error message HRPAYSA050 indicates that an employee (EE) does not have a civil register number (also known as a national identification number or ID number) during the specified period. This is a common issue in HR and payroll processing, particularly in countries where such identification is mandatory for tax and social security purposes.
  Cause:
  
  Missing Data: The employee's civil register number has not been entered in the system.
  Incorrect Validity Period: The civil register number may not be valid for the period being processed. For example, it might have been entered after the selected period.
  Data Migration Issues: If the data was migrated from another system, the civil register number may not have been transferred correctly.
  Employee Status: The employee may be in a status that does not require a civil register number, or they may not be active during the selected period.
  
  Solution:
  
  
  Check Employee Master Data: 
  
  Go to the employee's master data in SAP (Transaction PA30).
  Verify if the civil register number is correctly entered in the relevant infotype (usually Infotype 0002 - Personal Data).
  Ensure that the number is valid and corresponds to the employee's details.
  
  
  
  Update Civil Register Number:
  
  If the civil register number is missing, enter it in the appropriate infotype.
  Make sure to set the correct validity dates to cover the period in question.
  
  
  
  Review Validity Period:
  
  Check the payroll period you are processing and ensure that the civil register number is valid for that period.
  If the employee's status has changed (e.g., they were on leave), ensure that the civil register number is still applicable.
  
  
  
  Consult with HR:
  
  If you are unsure about the civil register number or its implications, consult with your HR department or payroll administrator for guidance.
  
  
  
  Run Payroll Simulation:
  
  After making the necessary updates, run a payroll simulation to ensure that the error is resolved.
  
  
  
  Related Information:
  
  Infotypes: Familiarize yourself with the relevant infotypes in SAP HR, particularly Infotype 0002 (Personal Data) and Infotype 0006 (Addresses), as these often contain the civil register number.
  Country-Specific Regulations: Understand the legal requirements for civil register numbers in your country, as these can vary significantly.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message, as SAP frequently updates its software to address common problems.
  
  By following these steps, you should be able to resolve the HRPAYSA050 error and ensure that the employee's civil register number is correctly recorded in the system.