How To Fix HRPAYSA051 - EE has no passport number, not be applicable for the report

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYSA - Mesasge class for package PC24

• Message number: 051

• Message text: EE has no passport number, not be applicable for the report

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYSA051 - EE has no passport number, not be applicable for the report ?

  The SAP error message HRPAYSA051 indicates that an employee (EE) does not have a passport number recorded in the system, which is required for a specific report. This error typically arises in the context of payroll processing or reporting in the SAP HR module, particularly in regions where passport information is necessary for compliance or reporting purposes.
  Cause:
  
  
  Missing Data: The primary cause of this error is that the employee's record does not contain a passport number. This could be due to:
  
  The employee being newly hired and the information not yet being entered.
  The employee not being required to have a passport (e.g., local employees).
  Data entry oversight or errors.
  
  
  
  Configuration Issues: In some cases, the system may be configured to require passport numbers for certain reports, even if they are not applicable to all employees.
  
  
  Solution:
  
  
  Data Entry:
  
  Navigate to the employee's master data in the SAP HR module (typically using transaction code PA30).
  Check the relevant infotype (usually Infotype 0002 - Personal Data or Infotype 0006 - Addresses) to see if the passport number is missing.
  If applicable, enter the passport number for the employee.
  
  
  
  Review Reporting Requirements:
  
  If the employee does not need a passport number (e.g., they are a local employee), check the report configuration to see if it can be adjusted to exclude employees without passport numbers.
  Consult with your HR or payroll department to understand the requirements for the report and whether the passport number is indeed necessary for all employees.
  
  
  
  Error Handling:
  
  If the report can be run without including employees who do not have a passport number, consider filtering out those records in the report settings.
  
  
  
  Training and Awareness:
  
  Ensure that HR personnel are aware of the importance of entering all required data for employees, including passport numbers when necessary.
  
  
  
  Related Information:
  
  Infotypes: Familiarize yourself with the relevant infotypes in SAP HR that pertain to personal data and identification documents.
  Reporting Tools: Understand the reporting tools available in SAP (such as SAP Query or standard reports) and how to customize them to meet your organization's needs.
  Compliance: Be aware of any legal or compliance requirements regarding employee identification and documentation in your region, as this may affect the necessity of having passport numbers on file.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a technical consultant who specializes in SAP HR to further investigate the problem.