How To Fix HRPAYSA018 - Employee Excluded from Legal Reporting

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYSA - Mesasge class for package PC24

• Message number: 018

• Message text: Employee Excluded from Legal Reporting

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYSA018 - Employee Excluded from Legal Reporting ?

  The SAP error message HRPAYSA018, which states "Employee Excluded from Legal Reporting," typically occurs in the context of payroll processing and legal reporting in SAP HR (Human Resources) modules. This error indicates that the employee in question is not eligible for inclusion in the legal reporting process, which can be due to various reasons.
  Causes:
  
  Employee Status: The employee may have a status that excludes them from legal reporting, such as being inactive, on leave, or terminated.
  Payroll Area: The employee might belong to a payroll area that is not included in the legal reporting configuration.
  Legal Reporting Configuration: The configuration settings for legal reporting may not include the employee's specific criteria (e.g., country, region).
  Missing Data: Required data for legal reporting (such as tax information, employment type, etc.) may be missing or incorrectly entered in the employee's master data.
  Time Management Issues: If the employee has time management issues (e.g., absence records that are not processed), it may affect their eligibility for reporting.
  
  Solutions:
  
  Check Employee Status: Verify the employee's status in the system. If they are inactive or on leave, determine if they should be included in the reporting.
  Review Payroll Area: Ensure that the employee is assigned to the correct payroll area that is configured for legal reporting.
  Validate Configuration: Check the legal reporting configuration settings in the SAP system to ensure that the employee meets the criteria for inclusion.
  Complete Missing Data: Review the employee's master data and ensure that all required fields for legal reporting are filled out correctly.
  Resolve Time Management Issues: If applicable, address any time management discrepancies that may be affecting the employee's eligibility.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check and update employee information.
  Legal Reporting Configuration: Consult with your SAP HR configuration team to review the settings for legal reporting and ensure they align with your organization's requirements.
  Documentation: Refer to SAP documentation or help files for specific details on legal reporting requirements in your country or region.
  Support: If the issue persists after checking the above points, consider reaching out to your SAP support team or consulting SAP Notes for any known issues or patches related to this error.
  
  By following these steps, you should be able to identify the cause of the HRPAYSA018 error and take appropriate action to resolve it.