How To Fix HRPAYNLPR_EN196 - Legal person uses UPA (not Achmea anymore) to report period &1/&2

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYNLPR_EN - Pension Return NL

• Message number: 196

• Message text: Legal person uses UPA (not Achmea anymore) to report period &1/&2

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYNLPR_EN196 - Legal person uses UPA (not Achmea anymore) to report period &1/&2 ?

  The SAP error message HRPAYNLPR_EN196 indicates that there is an issue related to the reporting of payroll information for a legal entity in the Netherlands. Specifically, it suggests that the legal person is using UPA (Uitzend Payrolling Administratie) for reporting, rather than Achmea, which may have been the previous provider.
  Cause:
  
  Configuration Issue: The payroll configuration for the legal entity may not be updated to reflect the change from Achmea to UPA. This could be due to a lack of updates in the payroll settings or incorrect assignment of the reporting provider.
  Data Entry Error: There may be incorrect data entered in the payroll processing or reporting settings that still references Achmea instead of UPA.
  Legal Entity Settings: The legal entity settings in the SAP system may not be aligned with the current reporting requirements or the correct payroll provider.
  
  Solution:
  
  
  Update Configuration:
  
  Access the SAP configuration settings for payroll and ensure that the legal entity is correctly set up to use UPA for reporting.
  Check the payroll area settings and ensure that the reporting provider is set to UPA.
  
  
  
  Review Data Entries:
  
  Verify that all relevant data entries in the payroll processing are correct and do not reference Achmea.
  Ensure that any historical data or settings that may still point to Achmea are updated.
  
  
  
  Consult Documentation:
  
  Review any documentation or guidelines provided by UPA regarding the reporting process to ensure compliance with their requirements.
  
  
  
  Testing:
  
  After making the necessary changes, run a test payroll to ensure that the error message no longer appears and that the reporting is processed correctly.
  
  
  
  Contact Support:
  
  If the issue persists after making the necessary updates, consider reaching out to SAP support or your internal SAP team for further assistance.
  
  
  
  Related Information:
  
  Legal Compliance: Ensure that your payroll processes comply with Dutch labor laws and regulations, especially when changing payroll providers.
  Training: It may be beneficial to provide training for HR and payroll staff on the new reporting processes with UPA.
  Documentation: Keep documentation of the changes made for future reference and audits.
  
  By addressing the configuration and data entry issues, you should be able to resolve the HRPAYNLPR_EN196 error and ensure proper reporting for the legal entity.