How To Fix HRPAYNLLA_EN039 - There is still a previous record with a valid BSN

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYNLLA_EN - Error Messages for Wage Return NL

• Message number: 039

• Message text: There is still a previous record with a valid BSN

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYNLLA_EN039 - There is still a previous record with a valid BSN ?

  The SAP error message HRPAYNLLA_EN039, which states "There is still a previous record with a valid BSN," typically occurs in the context of payroll processing in SAP HR (Human Resources) when dealing with employee records, particularly in relation to the Dutch payroll system. The BSN (Burger Service Nummer) is a unique identification number for residents in the Netherlands, and this error indicates that there is an existing record for the employee that conflicts with the current processing.
  Cause:
  
  Duplicate BSN: The error usually arises when there is an attempt to create or modify an employee record with a BSN that already exists in the system for another record that is still valid.
  Pending Changes: There may be pending changes or records that have not been processed or finalized, which are still associated with the same BSN.
  Incorrect Data Entry: There might be an error in data entry, where the same BSN is mistakenly entered for different employees or records.
  
  Solution:
  
  Check Existing Records: Review the employee records in the system to identify if there is already a record with the same BSN. You can do this by using transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data).
  Resolve Duplicates: If a duplicate record is found, determine whether it is valid or if it can be deleted or merged. Ensure that only one active record exists for each BSN.
  Process Pending Records: If there are pending changes or records, ensure that they are processed or finalized before attempting to create or modify the new record.
  Data Correction: If the BSN was entered incorrectly, correct the data entry to reflect the accurate BSN for the employee.
  Consult Documentation: Refer to SAP documentation or your organization's HR policies for specific guidelines on handling BSN-related issues.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  HR Configuration: Ensure that the HR module is correctly configured to handle BSN and employee records according to local regulations.
  User Authorization: Make sure that you have the necessary authorizations to view and modify employee records in the SAP system.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a technical consultant who specializes in SAP HR for further assistance.