How To Fix HRPAYNLLA_EN040 - Earliest wage return correction date reached

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYNLLA_EN - Error Messages for Wage Return NL

• Message number: 040

• Message text: Earliest wage return correction date reached

What causes this issue?

You can only send wage returns until March 31 for a maximum of 6 years
back.
As of April 1, it is not possible to send wage returns for more than 5
years in the past.

System Response

The wage return for the year outside the range will not be created.

How to fix this error?

SAP recommends to maintain the earliest retroactive accounting period in
the payroll control record (PA03).

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYNLLA_EN040 - Earliest wage return correction date reached ?

  The SAP error message HRPAYNLLA_EN040 with the description "Earliest wage return correction date reached" typically occurs in the context of payroll processing in SAP HR (Human Resources) when there is an attempt to make corrections to wage returns or payroll results that are no longer eligible for modification.
  Cause:
  This error usually arises due to the following reasons:
  
  Date Restrictions: The system has a defined period during which wage returns can be corrected. If you attempt to make a correction outside of this period, the error will be triggered.
  Payroll Period Closure: The payroll period may have been closed, and corrections are not allowed for that period.
  Legal Regulations: There may be legal or compliance regulations that restrict the ability to amend payroll data after a certain date.
  
  Solution:
  To resolve this error, consider the following steps:
  
  
  Check Payroll Period: Verify the payroll period you are trying to correct. Ensure that it is still open for corrections. You can do this by checking the payroll control record.
  
  
  Adjust Correction Date: If the correction date is indeed outside the allowable range, you may need to adjust your correction date to a valid period.
  
  
  Consult with Payroll Administrator: If you are unsure about the correction period or need to make an exception, consult with your payroll administrator or HR department. They may have the authority to unlock the period or provide guidance on how to proceed.
  
  
  Use Correct Transaction: Ensure that you are using the correct transaction code for making wage return corrections. Sometimes, using the wrong transaction can lead to errors.
  
  
  Review Configuration: If this issue is recurring, it may be worth reviewing the configuration settings in SAP related to payroll processing and wage return corrections. This may involve checking the settings in the payroll schema or the specific infotypes related to wage returns.
  
  
  Documentation and Support: If the issue persists, refer to SAP documentation or reach out to SAP support for further assistance. They may provide insights specific to your version of SAP or any recent updates that could affect payroll processing.
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  User Manuals: Refer to the SAP HR user manuals for detailed instructions on payroll processing and corrections.
  Training: Consider training sessions for HR personnel on payroll processing to minimize errors and improve understanding of the system.
  
  By following these steps, you should be able to address the HRPAYNLLA_EN040 error effectively.