How To Fix HRPAYIEPAYROLL806 - There were duplicate PPSN & in SAP and PERNR & has been updated.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYIEPAYROLL - Message class for payroll reporting - IE

• Message number: 806

• Message text: There were duplicate PPSN & in SAP and PERNR & has been updated.

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYIEPAYROLL806 - There were duplicate PPSN & in SAP and PERNR & has been updated. ?

  The SAP error message HRPAYIEPAYROLL806 indicates that there is a duplicate Personal Public Service Number (PPSN) in the payroll system, which is causing issues with the processing of payroll for an employee. The error typically arises in the context of Irish payroll processing, where the PPSN is a unique identifier for individuals.
  Cause:
  
  Duplicate PPSN: The primary cause of this error is that the same PPSN has been assigned to multiple personnel numbers (PERNR) in the SAP system. This can happen due to data entry errors, incorrect data migration, or if an employee has been mistakenly set up multiple times in the system.
  Data Integrity Issues: There may be inconsistencies in the employee master data, leading to the same PPSN being associated with different employee records.
  
  Solution:
  
  Identify Duplicates: Use transaction codes like SE16 or SE11 to query the relevant tables (e.g., PA0001 for employee master data) to identify where the duplicate PPSNs exist.
  Correct Data: Once duplicates are identified, you will need to determine which record is correct and update or delete the incorrect entries. This may involve:
  
  Merging records if necessary.
  Updating the PPSN for one of the records to a unique value.
  
  
  Data Validation: Implement checks to prevent future duplicates from being created. This can include:
  
  Enhancing data entry processes.
  Implementing validation rules in the system.
  
  
  Consult with HR: Work with the HR department to ensure that the correct PPSN is being used and that employee records are accurate.
  Testing: After making corrections, run a test payroll to ensure that the issue has been resolved and that no further errors occur.
  
  Related Information:
  
  PPSN: The Personal Public Service Number is a unique identifier issued by the Irish government to individuals for social welfare and tax purposes.
  PERNR: The Personnel Number is a unique identifier assigned to each employee in the SAP HR module.
  SAP Tables: Familiarize yourself with relevant SAP tables such as:
  
  PA0001 (Organizational Assignment)
  PA0002 (Personal Data)
  PA0006 (Addresses)
  
  
  SAP Notes: Check for any relevant SAP Notes or documentation that may provide additional guidance on handling this error.
  
  If the issue persists after following these steps, it may be beneficial to consult with SAP support or a technical consultant who specializes in SAP HR modules.