How To Fix HRPAYIEPAYROLL808 - PPS Number &1 belongs to more than one active pernr in the system

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYIEPAYROLL - Message class for payroll reporting - IE

• Message number: 808

• Message text: PPS Number &1 belongs to more than one active pernr in the system

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYIEPAYROLL808 - PPS Number &1 belongs to more than one active pernr in the system ?

  The SAP error message HRPAYIEPAYROLL808 indicates that the Personnel Number (PERNR) associated with a specific PPS (Payroll Processing System) number is linked to more than one active personnel record in the system. This situation can arise due to various reasons, such as data entry errors, incorrect configuration, or issues during data migration.
  Cause:
  
  Duplicate Personnel Records: The same PPS number is assigned to multiple personnel numbers, which can happen if there are errors during data entry or if personnel records were incorrectly duplicated.
  Data Migration Issues: If data was migrated from another system, it’s possible that the migration process did not handle unique identifiers correctly, leading to duplicates.
  Incorrect Configuration: The system configuration may allow for multiple active records for the same PPS number, which is not typically expected in a well-structured HR system.
  
  Solution:
  
  
  Identify Duplicate Records:
  
  Use transaction codes like SE16 or SE11 to check the relevant tables (e.g., PA0001, PA0002) for duplicate entries with the same PPS number.
  Run reports or queries to identify all personnel numbers associated with the problematic PPS number.
  
  
  
  Data Correction:
  
  Once duplicates are identified, determine which records are valid and which should be corrected or deleted.
  If necessary, update the records to ensure that each PPS number is uniquely associated with a single personnel number.
  
  
  
  Consult with HR/Payroll Team:
  
  Engage with the HR or payroll team to understand the business context and ensure that any changes made do not disrupt ongoing payroll processes.
  
  
  
  System Configuration Review:
  
  Review the configuration settings in the SAP system to ensure that it is set up to prevent the creation of duplicate personnel records in the future.
  
  
  
  Testing:
  
  After making corrections, conduct thorough testing to ensure that the error does not recur and that payroll processing functions correctly.
  
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions for common problems.
  Documentation: Review SAP HR documentation for best practices in managing personnel records and payroll processing.
  Support: If the issue persists or if you are unsure about making changes, consider reaching out to SAP support or a qualified SAP consultant for assistance.
  
  By following these steps, you should be able to resolve the HRPAYIEPAYROLL808 error and ensure that your payroll processing runs smoothly.