How To Fix HRPAYIEPAYROLL564 - Pay has too small a value, Employee excluded from XML file generated

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYIEPAYROLL - Message class for payroll reporting - IE

• Message number: 564

• Message text: Pay has too small a value, Employee excluded from XML file generated

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYIEPAYROLL564 - Pay has too small a value, Employee excluded from XML file generated ?

  The SAP error message HRPAYIEPAYROLL564 indicates that there is an issue with the payroll processing for an employee, specifically that the pay value is too small, leading to the exclusion of that employee from the generated XML file. This error typically arises during the payroll run or when generating payroll-related reports.
  Cause:
  
  
  Insufficient Pay Amount: The most common cause is that the calculated pay for the employee is below a defined threshold. This could be due to various reasons such as:
  
  The employee has not worked enough hours.
  There are deductions or adjustments that have significantly reduced the pay.
  Incorrect configuration of pay components or wage types.
  
  
  
  Configuration Issues: There may be issues in the payroll configuration settings that define minimum pay thresholds or rules for including employees in the XML output.
  
  
  Data Entry Errors: Incorrect data entry in master data or time data (e.g., absence records, time sheets) can lead to incorrect payroll calculations.
  
  
  Solution:
  
  
  Review Payroll Results: Check the payroll results for the affected employee to understand why the pay is too small. Look for any deductions, absence records, or incorrect wage types.
  
  
  Adjust Time Data: If the issue is related to time data (e.g., hours worked), ensure that the time entries are correct and reflect the actual hours worked by the employee.
  
  
  Check Configuration: Review the payroll configuration settings to ensure that the minimum pay thresholds are set correctly. If necessary, adjust these settings to allow for smaller pay amounts if appropriate.
  
  
  Correct Master Data: Verify the employee's master data for any discrepancies that could affect payroll calculations. This includes checking pay scale, wage types, and any relevant infotypes.
  
  
  Run Payroll Simulation: Before running the actual payroll, consider running a simulation to identify any potential issues that could lead to errors.
  
  
  Consult Documentation: Refer to SAP documentation or support notes related to payroll processing for any specific guidelines or updates that may address this issue.
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may provide additional insights or fixes related to this error message.
  Transaction Codes: Familiarize yourself with transaction codes such as PA03 (Maintain Payroll Area), PC00_MXX_CALC (Payroll Calculation), and PC00_MXX_CEDT (Payroll Results) to help diagnose and resolve issues.
  Support: If the issue persists, consider reaching out to SAP support or your internal SAP team for further assistance.
  
  By following these steps, you should be able to identify the root cause of the error and implement the necessary corrections to include the employee in the XML file generated.