How To Fix HRPAYIEPAYROLL563 - Employee First Name has invalid characters

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYIEPAYROLL - Message class for payroll reporting - IE

• Message number: 563

• Message text: Employee First Name has invalid characters

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYIEPAYROLL563 - Employee First Name has invalid characters ?

  The SAP error message HRPAYIEPAYROLL563 indicates that there are invalid characters in the "Employee First Name" field within the payroll processing module. This error typically arises when the name contains characters that are not allowed by the system, such as special characters, numbers, or unsupported symbols.
  Cause:
  
  
  Invalid Characters: The first name may contain characters that are not permitted, such as:
  
  Special characters (e.g., @, #, $, %, &, etc.)
  Numbers (e.g., 1, 2, 3)
  Punctuation marks (e.g., commas, periods)
  Non-alphabetic characters
  
  
  
  Data Entry Errors: Mistakes during data entry can lead to the inclusion of invalid characters.
  
  
  Data Import Issues: If employee data is imported from another system, it may contain invalid characters that are not filtered out.
  
  
  Solution:
  
  
  Review and Edit Employee Data:
  
  Go to the employee master data in SAP (transaction code PA30).
  Locate the employee record that is causing the error.
  Check the "First Name" field for any invalid characters.
  Remove or replace any invalid characters with valid ones (typically only alphabetic characters and possibly spaces).
  
  
  
  Validation Rules:
  
  Ensure that the naming conventions and validation rules are understood and followed when entering or importing employee data.
  
  
  
  Data Import Checks:
  
  If data is being imported, ensure that the import file is cleaned and validated to remove any invalid characters before the import process.
  
  
  
  Testing:
  
  After making the necessary changes, re-run the payroll process to check if the error persists.
  
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes or documentation that may provide additional context or updates regarding this error message.
  User Training: Ensure that users responsible for data entry are trained on the acceptable formats for names and other personal information.
  System Configuration: Review the system configuration settings related to employee data fields to ensure they align with organizational policies and standards.
  
  By addressing the invalid characters in the employee's first name, you should be able to resolve the error and proceed with payroll processing.