How To Fix HRPAYIEPAYROLL560 - Employee Surname (Last Name) cannot be more than 20 Characters

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYIEPAYROLL - Message class for payroll reporting - IE

• Message number: 560

• Message text: Employee Surname (Last Name) cannot be more than 20 Characters

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYIEPAYROLL560 - Employee Surname (Last Name) cannot be more than 20 Characters ?

  The SAP error message HRPAYIEPAYROLL560 indicates that the employee's surname (last name) exceeds the maximum allowed length of 20 characters in the payroll system. This restriction is typically in place to ensure compatibility with various data processing and reporting requirements.
  Cause:
  The error occurs when an attempt is made to enter or process an employee's surname that is longer than the defined limit of 20 characters. This can happen during data entry, data uploads, or when processing payroll.
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Edit the Employee Record:
  
  Navigate to the employee's master data in the SAP system (usually through transaction codes like PA30 or PA40).
  Locate the surname field and shorten the last name to 20 characters or fewer.
  Save the changes.
  
  
  
  Data Validation:
  
  Implement validation checks in your data entry processes to ensure that surnames do not exceed the character limit before they are saved or processed.
  
  
  
  Data Uploads:
  
  If you are uploading data from an external source (like a CSV file), ensure that the surname field is truncated to 20 characters or fewer before the upload.
  
  
  
  Review Naming Conventions:
  
  If you frequently encounter this issue, consider reviewing your organization's naming conventions or policies regarding employee names to ensure compliance with the system's limitations.
  
  
  
  Consult Documentation:
  
  Check SAP documentation or your organization's SAP support team for any specific guidelines or configurations related to employee name fields.
  
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that might provide additional context or solutions for this error.
  Custom Development: If your organization has specific requirements that necessitate longer surnames, consider discussing with your SAP technical team about potential customizations or enhancements to accommodate longer names, though this may involve significant changes to the system.
  Testing: After making changes, ensure to test the payroll processing to confirm that the error no longer occurs.
  
  By following these steps, you should be able to resolve the HRPAYIEPAYROLL560 error and ensure that employee surname data complies with the system's requirements.