How To Fix HRPAYIEPAYROLL558 - Employee PPSN is in invalid format

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYIEPAYROLL - Message class for payroll reporting - IE

• Message number: 558

• Message text: Employee PPSN is in invalid format

Self-Explanatory Message

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• What is the cause and solution for SAP error message HRPAYIEPAYROLL558 - Employee PPSN is in invalid format ?

  The SAP error message HRPAYIEPAYROLL558 indicates that the Personal Public Service Number (PPSN) for an employee is in an invalid format. This error typically occurs in the context of payroll processing in Ireland, where the PPSN is a critical identifier for tax and social security purposes.
  Cause:
  The error can be caused by several factors, including:
  
  Incorrect Format: The PPSN may not conform to the expected format. A valid PPSN consists of 7 digits followed by either one or two letters (e.g., 1234567A or 1234567AB).
  Leading or Trailing Spaces: There may be unintended spaces before or after the PPSN in the employee's record.
  Data Entry Errors: Mistakes during data entry, such as transposed numbers or incorrect characters.
  Missing PPSN: The employee record may not have a PPSN entered at all.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  Verify the PPSN: Check the employee's PPSN for accuracy. Ensure it follows the correct format (7 digits followed by 1 or 2 letters).
  Remove Spaces: Ensure there are no leading or trailing spaces in the PPSN field.
  Correct Data Entry: If there are any mistakes in the PPSN, correct them in the employee's master data.
  Check for Missing Data: If the PPSN is missing, obtain the correct PPSN from the employee and enter it into the system.
  Use Validation Tools: If available, use any built-in validation tools in SAP to check the format of the PPSN before saving the employee record.
  
  Related Information:
  
  PPSN Format: The PPSN is a unique identifier issued by the Irish government and is essential for tax and social welfare purposes. It is important to ensure that this number is accurate and correctly formatted.
  SAP HR Module: This error is typically encountered in the SAP Human Resources (HR) module, particularly in payroll processing.
  Documentation: Refer to SAP documentation or help resources for specific guidelines on handling employee master data and payroll processing in your version of SAP.
  
  If the issue persists after checking the above points, it may be beneficial to consult with your SAP support team or refer to SAP Notes for any known issues or patches related to this error message.