How To Fix HRPAYIEPAYROLL061 - Employee on non-cumulative tax basis has negative taxable pay for period

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYIEPAYROLL - Message class for payroll reporting - IE

• Message number: 061

• Message text: Employee on non-cumulative tax basis has negative taxable pay for period

What causes this issue?

The employee's taxable pay for the payroll period is negative and the
employee is on one of the following tax basis
Week1/Month1
Emergency
Non-taxable

System Response

The person is treated as if their taxable pay is zero, and no tax
deductions are calculated.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYIEPAYROLL061 - Employee on non-cumulative tax basis has negative taxable pay for period ?

  The SAP error message HRPAYIEPAYROLL061 indicates that an employee who is on a non-cumulative tax basis has negative taxable pay for a specific payroll period. This situation typically arises in payroll processing when there are adjustments or corrections that result in a negative taxable amount for an employee who is not supposed to have cumulative tax calculations.
  Cause:
  
  Negative Adjustments: The most common cause is that there are negative adjustments (e.g., corrections, refunds) applied to the employee's pay that result in a taxable pay amount that is less than zero.
  Incorrect Payroll Configuration: The payroll configuration for the employee may not be set up correctly, particularly regarding the non-cumulative tax basis.
  Data Entry Errors: Manual entries or data uploads may have introduced errors leading to negative taxable amounts.
  Retroactive Changes: Changes made to previous payroll periods that affect the current period can lead to negative taxable pay.
  
  Solution:
  
  Review Payroll Data: Check the payroll results for the employee in question. Look for any negative entries or adjustments that may have been made.
  Adjust Negative Entries: If negative adjustments are found, they may need to be corrected or reversed to ensure that the taxable pay is not negative.
  Check Configuration: Ensure that the employee's payroll settings are correctly configured for non-cumulative tax processing. This includes checking the tax type and any relevant infotypes (e.g., IT0014 for recurring payments and deductions).
  Consult Payroll Reports: Use payroll reports to analyze the employee's earnings and deductions for the period in question. This can help identify where the negative taxable pay is originating from.
  Run Payroll Simulation: If necessary, run a payroll simulation for the employee to see how changes affect the taxable pay and to ensure that the payroll is processed correctly.
  Seek Help from SAP Support: If the issue persists and cannot be resolved through the above steps, consider reaching out to SAP support or consulting with a payroll expert familiar with SAP HR.
  
  Related Information:
  
  Non-Cumulative Tax Basis: This refers to a tax calculation method where the tax is calculated based on the current period's earnings only, without considering previous periods. This is often used for employees with specific tax situations.
  Infotypes: Familiarize yourself with relevant infotypes in SAP HR, such as IT0008 (Basic Pay), IT0014 (Recurring Payments and Deductions), and IT0015 (Additional Payments), as they can impact payroll calculations.
  Payroll Processing: Understanding the payroll processing cycle in SAP, including how adjustments and corrections are handled, can help prevent similar issues in the future.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.