How To Fix HRPAYHU023 - There are already entries in table & for company & and in-period &

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYHU - Message class for Hungarian HR

• Message number: 023

• Message text: There are already entries in table & for company & and in-period &

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYHU023 - There are already entries in table & for company & and in-period & ?

  The SAP error message HRPAYHU023 typically occurs in the context of payroll processing in the SAP HR module, specifically for the Hungarian payroll system. This error indicates that there are already existing entries in a specific table for a given company code and period, which prevents the system from processing payroll for that period.
  Cause:
  The error is triggered when you attempt to run payroll for a period where payroll has already been processed or where there are existing entries in the relevant database table. This is a safeguard to prevent duplicate payroll runs or inconsistencies in payroll data.
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Existing Entries: 
  
  Use transaction codes like SE16 or SE11 to view the contents of the relevant table (the table name will be indicated in the error message). Check for any existing entries for the specified company code and period.
  
  
  
  Review Payroll Status:
  
  Ensure that the payroll for the specified period has not already been completed. If it has, you may need to reverse or adjust the payroll run if corrections are necessary.
  
  
  
  Delete or Adjust Entries:
  
  If you find that the entries are incorrect or need to be removed, you may need to delete or adjust them. This should be done with caution and typically requires appropriate authorizations.
  
  
  
  Consult with Payroll Administrator:
  
  If you are unsure about how to proceed, consult with your payroll administrator or SAP HR specialist. They can provide guidance on the correct procedures for handling payroll entries.
  
  
  
  Run Payroll in a Different Period:
  
  If the entries are valid and should remain, consider running payroll for a different period where no entries exist.
  
  
  
  Check Configuration:
  
  Ensure that the payroll configuration is set up correctly and that there are no issues with the payroll schema or rules that could be causing this error.
  
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific notes related to this error message. SAP frequently updates its knowledge base with solutions and workarounds for common issues.
  Documentation: Review the SAP HR documentation for payroll processing to understand the implications of existing entries and how to manage payroll runs effectively.
  Testing: If you are in a development or testing environment, you may want to simulate the payroll process to identify potential issues before running it in production.
  
  Always ensure that you have proper backups and authorizations before making changes to payroll data in SAP.