How To Fix HRPAYFR_DSN087 - Declaration nature &1, reason &2, last day worked &3, No. &4 already sent

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYFR_DSN - Message class for DSN

• Message number: 087

• Message text: Declaration nature &1, reason &2, last day worked &3, No. &4 already sent

What causes this issue?

A &V1& type declaration has already been generated in <ZK>Actual File
</>dispatch mode dispatch mode for the non-productive time with reason
&V2& and date of last day worked &V3&, which is why the system will not
generate a new one.
However, if you run the program in <ZK>Test File </>dispatch mode and
without B2A, then the system will generate this declaration again, for
information purposes.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYFR_DSN087 - Declaration nature &1, reason &2, last day worked &3, No. &4 already sent ?

  The SAP error message HRPAYFR_DSN087 typically relates to issues in the payroll processing or reporting in the French payroll module. This error indicates that a declaration (likely related to social security or tax reporting) has already been sent for a specific employee, and the system is preventing a duplicate submission.
  Cause:
  
  Duplicate Declaration: The error arises when the system detects that a declaration for the same employee (identified by the nature, reason, last day worked, and number) has already been processed and sent to the relevant authorities.
  Incorrect Data Entry: There may be incorrect or inconsistent data entered in the payroll records that leads to the system interpreting the submission as a duplicate.
  Timing Issues: If the payroll process is run multiple times or if there are delays in processing, it may lead to the same declaration being attempted to be sent again.
  
  Solution:
  
  Check Previous Declarations: Review the previous declarations sent for the employee in question. Ensure that the declaration you are trying to send is indeed new and not a duplicate.
  Correct Data Entry: Verify the data entered for the employee, especially the nature, reason, and last day worked. Make sure that all information is accurate and corresponds to the current payroll period.
  Adjust Payroll Processing: If the payroll has been processed multiple times, ensure that you are only processing it once for the relevant period. If necessary, consult with your payroll administrator to confirm the correct processing steps.
  Use Transaction Codes: Utilize relevant SAP transaction codes (like PC00_MXX_CALC or PC00_MXX_CEDT) to check the status of the declarations and make any necessary adjustments.
  Consult Documentation: Refer to SAP documentation or support for specific guidelines on handling this error message, as it may provide additional context or steps tailored to your version of SAP.
  
  Related Information:
  
  SAP Notes: Check for any SAP Notes related to HRPAYFR_DSN087 for updates or patches that may address this issue.
  Payroll Configuration: Ensure that your payroll configuration is set up correctly for the French payroll, as misconfigurations can lead to errors in declarations.
  Support: If the issue persists, consider reaching out to SAP support or your internal IT team for further assistance.
  
  By following these steps, you should be able to resolve the error and ensure that your payroll declarations are processed correctly.