How To Fix HRPAYDESVUV205 - Retroactive accounting date &1 is earlier than limit &2

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDESVUV - Error Messages, Payroll Germany, Accident Insurance

• Message number: 205

• Message text: Retroactive accounting date &1 is earlier than limit &2

What causes this issue?

The retroactive accounting date &V1& had to be set for this employee due
to the necessary adjustment to workers' compensation associations.
However, the earliest retroactive accounting date &V2& is entered in the
payroll area &V3&.

System Response

A retroactive accounting date is not entered for this employee.

How to fix this error?

Change the payroll area &V3& with regard to the earliest retroactive
accounting period and start the report again.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDESVUV205 - Retroactive accounting date &1 is earlier than limit &2 ?

  The SAP error message HRPAYDESVUV205 indicates that there is an issue with the retroactive accounting date in the payroll process. Specifically, it means that the retroactive accounting date you are trying to use is earlier than the limit set in the system. This can occur in various scenarios, such as when processing payroll corrections or adjustments.
  Cause:
  
  Retroactive Accounting Date: The date you are trying to set for retroactive accounting is earlier than the defined limit in the payroll configuration.
  Configuration Limits: The system has a defined limit for how far back retroactive accounting can be processed, which is typically set in the payroll control record or in the configuration settings.
  Payroll Periods: The payroll periods may have been closed, and the system does not allow changes to be made to those periods.
  
  Solution:
  
  Check Payroll Control Record: Review the payroll control record for the employee in question. Ensure that the retroactive accounting date you are trying to use is within the allowed limits.
  Adjust Retroactive Accounting Date: If possible, adjust the retroactive accounting date to a date that is within the allowed limits.
  Modify Configuration: If you need to process retroactive accounting for a date that is currently outside the limits, you may need to adjust the configuration settings in the payroll module. This typically requires access to the configuration settings and should be done with caution.
  Consult with Payroll Administrator: If you are unsure about how to proceed, consult with your payroll administrator or SAP support team. They can provide guidance on the specific limits and how to adjust them if necessary.
  Run Payroll Again: After making the necessary adjustments, run the payroll process again to see if the error is resolved.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific notes related to this error message. SAP frequently updates its documentation and may have specific recommendations or patches.
  Documentation: Review the SAP HR documentation related to payroll processing and retroactive accounting to understand the limits and configurations better.
  Testing: If changes are made to the configuration, it is advisable to test in a development or quality assurance environment before applying changes to the production system.
  
  By following these steps, you should be able to resolve the HRPAYDESVUV205 error and successfully process the payroll adjustments.