How To Fix HRPAYDESVUV204 - Retroactive accounting date &1 is earlier than personal limit &2

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDESVUV - Error Messages, Payroll Germany, Accident Insurance

• Message number: 204

• Message text: Retroactive accounting date &1 is earlier than personal limit &2

What causes this issue?

The retroactive accounting date &V1& had to be set for this employee due
to the necessary adjustment to workers' compensation associations.
However, the personal earliest date for retroactive accounting &V2& has
been entered in the infotype <LS>Payroll Status</> (0003).

System Response

A retroactive accounting date is not entered for this employee.

How to fix this error?

Lower the personal earliest date for retroactive accounting for this
employee and start the report again.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDESVUV204 - Retroactive accounting date &1 is earlier than personal limit &2 ?

  The SAP error message HRPAYDESVUV204 indicates that there is an issue with retroactive accounting dates in the payroll process. Specifically, it means that the retroactive accounting date you are trying to use is earlier than the personal limit set for the employee. This can occur in various scenarios, such as when processing payroll corrections or adjustments.
  Cause:
  
  Retroactive Accounting Date: The date you are trying to use for retroactive accounting is earlier than the personal limit defined for the employee in the system.
  Personal Limit: This limit is typically set in the employee's master data and can be influenced by various factors, including the employee's contract, payroll settings, or specific configurations in the HR module.
  Configuration Issues: There may be configuration settings in the payroll schema or infotypes that restrict the retroactive accounting period.
  
  Solution:
  
  Check Personal Limits: Review the employee's master data (infotype 0001 - Organizational Assignment, infotype 0002 - Personal Data, etc.) to identify the personal limit set for retroactive accounting. You can do this using transaction code PA20 or PA30.
  Adjust Retroactive Accounting Date: If the retroactive accounting date is indeed earlier than the personal limit, you will need to adjust the date to be within the allowed range.
  Modify Personal Limits: If necessary and appropriate, you can modify the personal limit for the employee. This should be done with caution and in accordance with company policies and legal regulations.
  Consult Payroll Configuration: If the issue persists, consult with your SAP HR/Payroll configuration team to review the payroll schema and settings that may be affecting the retroactive accounting limits.
  Testing: After making any changes, perform a test run of the payroll to ensure that the error is resolved and that the payroll calculations are correct.
  
  Related Information:
  
  Infotypes: Familiarize yourself with relevant infotypes that may affect payroll processing, such as infotype 0003 (Payroll Status) and infotype 0014 (Recurring Payments/Deductions).
  Documentation: Refer to SAP documentation or help files for detailed information on retroactive accounting and personal limits.
  User Roles: Ensure that you have the appropriate permissions to view and modify employee master data and payroll settings.
  
  If you continue to experience issues, it may be beneficial to reach out to your SAP support team or consult with an SAP HR expert for further assistance.