How To Fix HRPAYDESVUV041 - Reversal not possible as elec. wage statement has already been created.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDESVUV - Error Messages, Payroll Germany, Accident Insurance

• Message number: 041

• Message text: Reversal not possible as elec. wage statement has already been created.

What causes this issue?

An AI master data service query should be reversed if an electronic wage
statement has already been created. According to the requirements of the
DGUV, AI master data service queries can no longer be reversed if the AI
wage statement for the process has already been created.

System Response

The reversal is created with the status <LS>With Errors</>.

How to fix this error?

AI master data service queries are reversed if changes were made to
subapplication BG01 or view V_T5D3A_MSL. If the electronic wage
statement was already created for the relevant period, the retroactive
changes to AI Customizing are invalid.
Undo the retroactive Customizing changes.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDESVUV041 - Reversal not possible as elec. wage statement has already been created. ?

  The SAP error message HRPAYDESVUV041 indicates that a reversal of a payroll posting cannot be performed because an electronic wage statement has already been created for that payroll period. This situation typically arises in the context of payroll processing in SAP HR (Human Resources) when an attempt is made to reverse a payroll run after the electronic wage statement has been generated.
  Cause:
  
  Electronic Wage Statement Created: The primary cause of this error is that the electronic wage statement (e.g., for tax reporting or employee distribution) has already been generated for the payroll period in question. Once this statement is created, the system locks the payroll results to maintain data integrity.
  Payroll Posting: The payroll results are finalized and posted, making it impossible to reverse them without first addressing the electronic wage statement.
  
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Check Electronic Wage Statement: Verify if the electronic wage statement has indeed been created. You can do this by checking the relevant transaction codes (e.g., PC00_MXX_CEDT for wage statement processing).
  
  
  Delete or Cancel the Electronic Wage Statement: If it is permissible and appropriate for your business process, you may need to delete or cancel the electronic wage statement. This can often be done through specific transaction codes or reports designed for wage statement management. Ensure that you have the necessary authorizations and that this action complies with your organization's policies.
  
  
  Reversal of Payroll: Once the electronic wage statement is deleted or canceled, you can proceed with the reversal of the payroll run using the appropriate transaction (e.g., PC00_MXX_CALC for payroll processing).
  
  
  Recreate the Electronic Wage Statement: After successfully reversing the payroll, you will need to recalculate the payroll and generate a new electronic wage statement.
  
  
  Consult Documentation: Always refer to your organization's SAP documentation or consult with your SAP HR module expert for specific procedures and compliance requirements.
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  PC00_MXX_CEDT: For generating and managing electronic wage statements.
  PC00_MXX_CALC: For payroll calculation.
  
  
  
  Authorization: Ensure you have the necessary authorizations to perform these actions, as they may require specific roles within the SAP system.
  
  
  Testing: If you are in a testing environment, ensure that you replicate the issue and test the solution thoroughly before applying it in a production environment.
  
  
  Documentation: Keep records of any changes made, especially if you are deleting or canceling wage statements, as this may have implications for reporting and compliance.
  
  
  If you continue to face issues or if the situation is complex, it may be beneficial to consult with your SAP support team or a consultant who specializes in SAP HR.