How To Fix HRPAYDESVUV040 - AI membership number has an invalid format

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDESVUV - Error Messages, Payroll Germany, Accident Insurance

• Message number: 040

• Message text: AI membership number has an invalid format

What causes this issue?

The membership number doesn't fulfill the formal criteria that are
specified by the AI agency in the AI master data file (table T5D32_UV).
The membership number is either the wrong length or it contains
characters that aren't allowed.

System Response

The notification was created with the status 'With Errors'.

How to fix this error?

Correct the membership number of the responsible AI agency in the view
V_T596M (Data from Personnel Area Reporting) under subapplication BG01
(Company Data for Workers' Compensation Association).
After you've corrected the membership number, restart the creation of
the notification.
If the membership number is entered correctly, ensure that the current
version of the AI master data file is available in the system.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDESVUV040 - AI membership number has an invalid format ?

  The SAP error message HRPAYDESVUV040 indicates that there is an issue with the format of the AI (Austrian Insurance) membership number in the payroll processing system. This error typically arises when the membership number does not conform to the expected format defined by the system or regulatory requirements.
  Cause:
  
  Incorrect Format: The membership number may contain invalid characters, be of the wrong length, or not follow the specific format required by the Austrian social security system.
  Data Entry Errors: Manual entry errors during data input can lead to incorrect formatting.
  System Configuration: The system may not be configured correctly to recognize valid membership numbers.
  Outdated Data: The membership number may be outdated or no longer valid due to changes in the employee's status or the insurance provider.
  
  Solution:
  
  Verify the Membership Number: Check the membership number for any typographical errors. Ensure it adheres to the required format (length, character type).
  Consult Documentation: Refer to the official documentation or guidelines provided by the Austrian social security authority to understand the correct format for the membership number.
  Update Employee Data: If the membership number is outdated, update the employee's information in the system with the correct and current membership number.
  System Configuration Check: Ensure that the SAP system is configured correctly to handle the AI membership numbers. This may involve checking the relevant infotypes or configuration settings in the SAP HR module.
  Contact Support: If the issue persists after verifying the above points, consider reaching out to your SAP support team or consulting with SAP experts for further assistance.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide updates on handling AI membership numbers.
  Training and Documentation: Ensure that HR personnel are trained on the correct procedures for entering and maintaining employee insurance data.
  Testing: After making corrections, conduct tests to ensure that the error does not reoccur during payroll processing.
  
  By following these steps, you should be able to resolve the HRPAYDESVUV040 error and ensure that the AI membership number is correctly formatted and valid.