How To Fix HRPAYDESVA1061 - Use a printer that can print PDFs.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDESVA1 - Message Class for A1 Procedure

• Message number: 061

• Message text: Use a printer that can print PDFs.

What causes this issue?

Printer &v1& was entered for printing the A1 statement.
However, this printer has not been set up for printing external PDF
forms using the SAP spool.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

The print request is not executed.

How to fix this error?

Enter a printer that has been set up for printing external PDF forms
using the SAP spool.
You can use the search help in field "Output Device" to find these kinds
of printers. Select devices with device type PDF1 or PDFUC.
A spool list can be generated using these printers. If the printing
function still does not work, the printer has either been set up with
the incorrect access method or the printer server has not been
configured for printing external PDF forms.
The steps necessary for setting up these printers or the required
configuration for the printing server is described in SAP Note 1444342
(section "Server-based printing (access type S)").

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDESVA1061 - Use a printer that can print PDFs. ?

  The SAP error message HRPAYDESVA1061 indicates that the system is attempting to generate a document (such as a payslip or report) in PDF format, but the printer configured in the system is not capable of printing PDF files. This is a common issue when the output device is not set up correctly or is incompatible with the document format being generated.
  Cause:
  
  Incorrect Printer Configuration: The printer set in the SAP system may not support PDF output.
  Output Device Settings: The output device may be configured incorrectly or may not have the necessary drivers installed.
  Missing PDF Printer: The system may not have a PDF printer defined in the SAP output device settings.
  
  Solution:
  
  
  Check Printer Configuration:
  
  Go to the SAP transaction code SPAD (Spool Administration).
  Check the list of output devices and ensure that the printer you are using is capable of printing PDF files.
  If necessary, create a new output device that supports PDF printing.
  
  
  
  Define a PDF Printer:
  
  In SPAD, create a new output device with the type set to a PDF printer (e.g., PDF1).
  Ensure that the device type is set to a PDF-compatible type (like SAPWIN or PDF).
  
  
  
  Set Default Printer:
  
  If you have multiple printers, ensure that the default printer for your user profile is set to a PDF-capable printer.
  You can set this in the user settings under SU01 (User Maintenance) or SPAD.
  
  
  
  Test Printing:
  
  After making changes, try to generate the document again to see if the issue is resolved.
  
  
  
  Check User Authorizations:
  
  Ensure that the user has the necessary authorizations to access the printer and generate PDF outputs.
  
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to PDF printing issues.
  Documentation: Refer to SAP documentation for configuring output devices and troubleshooting printing issues.
  Support: If the problem persists, consider reaching out to your SAP Basis team or SAP support for further assistance.
  
  By following these steps, you should be able to resolve the HRPAYDESVA1061 error and successfully print PDF documents from SAP.