How To Fix HRPAYDESVA1014 - Invalid gender in data record &1.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDESVA1 - Message Class for A1 Procedure

• Message number: 014

• Message text: Invalid gender in data record &1.

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDESVA1014 - Invalid gender in data record &1. ?

  The SAP error message HRPAYDESVA1014: Invalid gender in data record &1 typically occurs in the context of payroll processing or personnel administration when the system encounters an invalid or unrecognized gender value in the employee data record.
  Cause:
  
  Incorrect Gender Code: The gender field in the employee's master data may contain an invalid value. For example, it might be set to a code that is not recognized by the system (e.g., a typo or an unsupported value).
  Data Migration Issues: If data has been migrated from another system, there may be inconsistencies or errors in the gender data.
  Configuration Issues: The system may not be configured to recognize certain gender codes, especially if custom codes are used.
  
  Solution:
  
  
  Check Employee Master Data:
  
  Go to the employee's master data (transaction code PA30).
  Verify the gender field (usually labeled as "Sex" or "Gender") and ensure it contains a valid value (typically 'M' for Male, 'F' for Female, or other valid codes as per your organization's configuration).
  
  
  
  Correct Invalid Entries:
  
  If you find an invalid entry, correct it to a valid gender code.
  Save the changes and re-run the payroll or process that triggered the error.
  
  
  
  Review Data Migration:
  
  If the error is due to data migration, review the mapping of gender codes from the old system to ensure they align with the codes used in SAP.
  
  
  
  Check Configuration:
  
  If custom gender codes are used, ensure that they are properly configured in the system. This may involve checking the configuration settings in the relevant infotypes (e.g., Infotype 0002 for Personal Data).
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or your organization's guidelines for valid gender codes and ensure compliance.
  
  
  
  Related Information:
  
  Infotype 0002 (Personal Data): This infotype contains the gender field and is where you can check and update the gender information for employees.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance.
  Testing: After making corrections, it is advisable to test the payroll run or process again to ensure that the error has been resolved.
  
  If the issue persists after following these steps, it may be necessary to consult with your SAP support team or a technical consultant for further investigation.