How To Fix HRPAYDESVA1005 - There is more than one address for address type &1 on key date &2.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDESVA1 - Message Class for A1 Procedure

• Message number: 005

• Message text: There is more than one address for address type &1 on key date &2.

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDESVA1005 - There is more than one address for address type &1 on key date &2. ?

  The SAP error message HRPAYDESVA1005 indicates that there is more than one address for a specific address type on a given key date. This typically occurs in the context of HR (Human Resources) and payroll processing when the system expects a unique address for a particular employee or organizational unit but finds multiple entries instead.
  Cause:
  
  Multiple Address Entries: The primary cause of this error is that there are multiple addresses recorded for the same address type (e.g., home address, work address) for an employee or organizational unit on the specified key date.
  Data Entry Errors: It may also arise from incorrect data entry or data migration issues where duplicate addresses were created.
  Configuration Issues: In some cases, the configuration of address types in the system may not be set up correctly, leading to ambiguity.
  
  Solution:
  
  
  Check Address Records: 
  
  Go to the relevant infotype (e.g., Infotype 0006 - Addresses) for the employee in question and check for multiple entries for the specified address type.
  Ensure that there is only one valid address for the specified address type on the key date.
  
  
  
  Delete or Archive Duplicates: 
  
  If you find duplicate addresses, you may need to delete or archive the unnecessary entries. Ensure that you keep the correct and most relevant address.
  Make sure to check the validity dates of the addresses to ensure that you are not deleting an address that is still in use.
  
  
  
  Review Key Date: 
  
  Ensure that you are looking at the correct key date. Sometimes, the issue may arise from a misunderstanding of which date is being referenced.
  
  
  
  Consult with HR Team: 
  
  If you are unsure about which address to keep or delete, consult with the HR team or the person responsible for maintaining employee records.
  
  
  
  System Configuration: 
  
  If the issue persists, it may be necessary to review the configuration of address types in the system. This may require assistance from an SAP HR consultant or system administrator.
  
  
  
  Related Information:
  
  Infotypes: Familiarize yourself with the relevant infotypes related to addresses (e.g., Infotype 0006).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Documentation: Review SAP documentation for guidelines on managing employee addresses and infotypes.
  Testing: After making changes, perform testing to ensure that the error does not reoccur and that the payroll process can proceed without issues.
  
  By following these steps, you should be able to resolve the HRPAYDESVA1005 error and ensure that the address data is correctly maintained in the SAP system.