How To Fix HRPAYDESV736 - The field Postal Code (PLZ) must not be empty

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDESV - Error Messages Germany Payroll, Social Insurance

• Message number: 736

• Message text: The field Postal Code (PLZ) must not be empty

What causes this issue?

The field Postal Code (PLZ) must not be empty.

System Response

The notification is created with the status With Errors.

How to fix this error?

The postal code is determined from the addess for the Reporting
personnel area for the payroll area and the subapplication SVBL. The
payroll office is the personnel area/subarea &v1&/&v2&. The address is
determined for the address key &v1&&v2& from the view V_T536C and the
address type CA. If no address is maintained in the view V_T536C, the
postal code is determined from the view V_T536A for the address type
'/A' and the ID 'D'.
Check whether the postal code is maintained in one of the views.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDESV736 - The field Postal Code (PLZ) must not be empty ?

  The SAP error message HRPAYDESV736 indicates that the Postal Code (PLZ) field is mandatory and cannot be left empty in the context of payroll or personnel administration. This error typically arises when processing employee data, particularly in relation to addresses or payroll information.
  Cause:
  
  Missing Data: The most common cause is that the Postal Code field has not been filled in for an employee's address in the relevant infotype (e.g., Infotype 0006 - Address).
  Data Entry Error: There may have been an oversight during data entry, leading to an empty Postal Code field.
  Integration Issues: If data is being imported from another system or module, there may be issues with data mapping or transfer that result in missing Postal Code information.
  
  Solution:
  
  
  Check Employee Data: 
  
  Navigate to the employee's master data in SAP (Transaction PA30).
  Check the relevant infotype (usually Infotype 0006 for Address) to ensure that the Postal Code field is filled in.
  If it is empty, enter the correct Postal Code and save the changes.
  
  
  
  Validation Rules: 
  
  Ensure that any validation rules or checks in place do not inadvertently prevent the entry of Postal Codes.
  If the Postal Code is not applicable for certain employees (e.g., international employees), ensure that the system is configured to handle such cases appropriately.
  
  
  
  Data Import/Integration: 
  
  If the data is being imported from another system, review the data mapping and ensure that the Postal Code field is included and correctly populated in the source data.
  Run any necessary data validation or cleansing processes to ensure that all required fields are filled.
  
  
  
  User Training: 
  
  Provide training or guidelines to users responsible for data entry to ensure they understand the importance of filling in mandatory fields like the Postal Code.
  
  
  
  Related Information:
  
  Infotypes: Familiarize yourself with the relevant infotypes in SAP HR, particularly those related to employee addresses and payroll.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Documentation: Review SAP documentation or help files for additional context on handling address data and mandatory fields.
  
  By addressing the missing Postal Code and ensuring that all required fields are filled, you should be able to resolve the HRPAYDESV736 error and proceed with the payroll or personnel administration processes.