How To Fix HRPAYDESV697 - Start of reimbursement may not be before the start of employment

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDESV - Error Messages Germany Payroll, Social Insurance

• Message number: 697

• Message text: Start of reimbursement may not be before the start of employment

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDESV697 - Start of reimbursement may not be before the start of employment ?

  The SAP error message HRPAYDESV697, which states "Start of reimbursement may not be before the start of employment," typically occurs in the context of payroll processing within the SAP Human Capital Management (HCM) module. This error indicates that there is an attempt to process a reimbursement or payment that is dated before the employee's official start date in the system.
  Cause:
  
  Incorrect Dates: The reimbursement or payment date is set earlier than the employee's start date in the system.
  Data Entry Errors: There may have been a mistake in entering the employee's start date or the reimbursement date.
  Configuration Issues: The payroll configuration may not be set up correctly to handle reimbursements in relation to employment dates.
  
  Solution:
  
  Check Employment Start Date: Verify the employee's start date in the system. This can be done by navigating to the employee's master data (infotype 0000 - Actions) and confirming the start date.
  Adjust Reimbursement Date: If the reimbursement date is indeed set before the start date, adjust it to a date that is on or after the employee's start date.
  Review Payroll Configuration: If the issue persists, review the payroll configuration settings to ensure that they are correctly set up to handle reimbursements and employment dates.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on handling reimbursements and payroll processing.
  Contact Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting with an SAP HCM expert for further assistance.
  
  Related Information:
  
  Infotypes: Familiarize yourself with relevant infotypes such as 0000 (Actions), 0001 (Organizational Assignment), and 0014 (Recurring Payments/Deductions) to ensure all data is correctly entered.
  Payroll Processing: Understand the payroll processing cycle and how reimbursements are handled within that cycle.
  SAP Notes: Check for any SAP Notes related to this error message for additional insights or patches that may address the issue.
  
  By following these steps, you should be able to resolve the HRPAYDESV697 error and ensure that reimbursements are processed correctly in relation to employment dates.