How To Fix HRPAYDESV678 - Records exists for infotype &1 before earliest retroactive account. date

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDESV - Error Messages Germany Payroll, Social Insurance

• Message number: 678

• Message text: Records exists for infotype &1 before earliest retroactive account. date

What causes this issue?

A change to this record can result in differences with respect to the
calculation for infotype &V1&. There are records for infotype &V1& that,
according to the control record, lie before the earliest retroactive
accounting date &V2& up to which payroll data can be changed for this
employee.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

When the data is saved, the date of the earliest master data change in
infotype 0003 is set to &V2&.

System Response

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDESV678 - Records exists for infotype &1 before earliest retroactive account. date ?

  The SAP error message HRPAYDESV678 indicates that there are records for a specific infotype that exist before the earliest retroactive accounting date. This typically occurs in the context of payroll processing when there are changes or updates to employee data that need to be accounted for retroactively.
  Cause:
  
  Retroactive Accounting Date: The error arises when there are infotype records (e.g., personal data, payroll data) that have effective dates earlier than the defined earliest retroactive accounting date in the payroll configuration.
  Data Inconsistency: There may be inconsistencies in the employee's data, such as changes made to infotypes that conflict with the payroll processing rules.
  Incorrect Configuration: The configuration settings for retroactive accounting may not be set correctly, leading to conflicts with existing records.
  
  Solution:
  
  Check Infotype Records: Review the infotype records for the employee in question. Identify any records that have effective dates earlier than the defined retroactive accounting date.
  Adjust Dates: If necessary, adjust the effective dates of the infotype records to ensure they are in line with the retroactive accounting date.
  Modify Retroactive Accounting Date: If appropriate, consider adjusting the earliest retroactive accounting date in the payroll configuration to accommodate the existing records. This should be done with caution and in accordance with company policies.
  Run Payroll Simulation: After making the necessary adjustments, run a payroll simulation to ensure that the changes have resolved the issue and that payroll can be processed without errors.
  Consult Documentation: Refer to SAP documentation or consult with your SAP HR module expert for specific guidance related to your organization's configuration.
  
  Related Information:
  
  Infotypes: Infotypes are data structures in SAP that store employee-related information. Common infotypes include 0000 (Actions), 0001 (Organizational Assignment), and 0008 (Basic Pay).
  Retroactive Accounting: This is a process in payroll where changes to employee data are applied to past payroll periods. It is essential for ensuring that employees are compensated correctly for any changes made to their pay or benefits.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance on handling retroactive accounting issues.
  
  If the problem persists after following these steps, it may be beneficial to engage with SAP support or a qualified SAP consultant for further assistance.