How To Fix HRPAYDESV677 - Records exist for infotype &1 before earliest pers. retroactive account.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDESV - Error Messages Germany Payroll, Social Insurance

• Message number: 677

• Message text: Records exist for infotype &1 before earliest pers. retroactive account.

What causes this issue?

Records for infotype &V1& exist before the earliest personal retroactive
accounting date.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

A change to this record can result in differences with respect to the
calculation for infotype &V1&. There are records for infotype &V1& that,
according to infotype 0003, lie before the earliest personal retroactive
accounting date. When the data is saved, the date of the earliest master
data change in infotype 0003 is set to &V2&.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDESV677 - Records exist for infotype &1 before earliest pers. retroactive account. ?

  The SAP error message HRPAYDESV677 indicates that there are records for a specific infotype (denoted by &1) that exist before the earliest personnel retroactive accounting date. This typically occurs in the context of payroll processing in SAP HR (Human Resources) when the system is trying to process payroll for a period that has retroactive changes.
  Cause:
  
  
  Retroactive Accounting Date: The error arises when there are infotype records (like personal data, payroll data, etc.) that have effective dates earlier than the defined retroactive accounting date for the employee. This means that the system is trying to process payroll for a period that has changes in the employee's data that were not accounted for due to the retroactive accounting settings.
  
  
  Infotype Records: The specific infotype mentioned in the error message (represented by &1) has records that are effective before the retroactive accounting date, which prevents the payroll from being processed correctly.
  
  
  Solution:
  
  
  Check Retroactive Accounting Date: Review the retroactive accounting date set for the employee. This can be found in the payroll control record or in the employee's master data. Ensure that it is set correctly according to your payroll processing requirements.
  
  
  Review Infotype Records: Check the infotype records for the employee. You can do this by using transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data). Look for any records that have effective dates earlier than the retroactive accounting date.
  
  
  Adjust Infotype Records: If necessary, adjust the infotype records to ensure that they do not conflict with the retroactive accounting date. This may involve changing the effective dates of certain records or deleting records that are no longer relevant.
  
  
  Run Payroll Again: After making the necessary adjustments, try running the payroll process again to see if the error is resolved.
  
  
  Consult Documentation: If the issue persists, consult SAP documentation or reach out to your SAP support team for further assistance. They may provide additional insights based on your specific configuration and setup.
  
  
  Related Information:
  
  
  Infotypes: Infotypes are data structures in SAP HR that store specific types of information about employees (e.g., personal data, payroll data, etc.). Each infotype has a specific number (e.g., 0001 for Organizational Assignment, 0002 for Personal Data).
  
  
  Retroactive Accounting: This is a feature in SAP HR that allows for adjustments to payroll calculations for past periods based on changes in employee data. It is crucial for ensuring that payroll reflects any changes that occurred after the payroll was initially processed.
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PA30, and PC00_MXX_CALC (where XX is the country code) for payroll processing.
  
  
  By following these steps, you should be able to resolve the HRPAYDESV677 error and ensure that payroll processing can proceed without issues.