How To Fix HRPAYDESV665 - Both maternity protection period fields must be filled or both empty

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDESV - Error Messages Germany Payroll, Social Insurance

• Message number: 665

• Message text: Both maternity protection period fields must be filled or both empty

What causes this issue?

The <LS>Protection Period from</> and <LS>Protection Period to</> fields
must be either both filled or both left blank.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Either enter values into both fields or delete your entries from both
fields.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDESV665 - Both maternity protection period fields must be filled or both empty ?

  The SAP error message HRPAYDESV665 indicates that there is an issue with the maternity protection period fields in the employee's data. Specifically, it means that both fields related to the maternity protection period must either be filled out or left empty. This error typically arises in the context of payroll processing or when maintaining employee master data in the Human Resources (HR) module.
  Cause:
  The error occurs when there is an inconsistency in the data entry for the maternity protection period. For example:
  
  One field is filled while the other is left empty.
  The fields in question are likely related to the start and end dates of the maternity protection period.
  
  Solution:
  To resolve this error, you need to ensure that both fields are either filled out with appropriate values or both are left empty. Here are the steps to follow:
  
  
  Access Employee Data:
  
  Go to the relevant transaction in SAP (e.g., PA30 for maintaining HR master data).
  
  
  
  Locate the Employee Record:
  
  Enter the employee's personnel number and select the appropriate infotype (usually IT 0000 or IT 0001).
  
  
  
  Check Maternity Protection Fields:
  
  Look for the fields related to the maternity protection period. These may include:
  
  Start date of maternity leave
  End date of maternity leave
  
  
  
  
  
  Fill or Clear Fields:
  
  If you have a start date, ensure that the end date is also filled in with the corresponding value.
  If there is no maternity protection period applicable, ensure both fields are left empty.
  
  
  
  Save Changes:
  
  After making the necessary adjustments, save the changes to the employee record.
  
  
  
  Re-run Payroll:
  
  If the error occurred during payroll processing, re-run the payroll after correcting the employee data.
  
  
  
  Related Information:
  
  Infotypes: Familiarize yourself with the relevant infotypes that deal with maternity leave and protection periods, such as IT 0000 (Actions) and IT 0001 (Organizational Assignment).
  Legal Compliance: Ensure that the data entered complies with local labor laws regarding maternity leave and protection periods.
  Documentation: Refer to SAP documentation or your organization's HR policies for specific guidelines on handling maternity leave data.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP HR module administrator or technical support for further assistance.