How To Fix HRPAYDESV661 - Lost time and type of lost time must both be filled or empty

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDESV - Error Messages Germany Payroll, Social Insurance

• Message number: 661

• Message text: Lost time and type of lost time must both be filled or empty

What causes this issue?

The <LS>Type of Lost Time</> and <LS>Lost Time</> fields must be either
both filled or both left blank.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Either enter values into both fields or delete your entries from both
fields.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDESV661 - Lost time and type of lost time must both be filled or empty ?

  The SAP error message HRPAYDESV661 indicates that there is an inconsistency in the data related to lost time entries in the payroll processing. Specifically, it states that both the lost time and the type of lost time must either be filled in or left empty. This error typically arises in the context of time management and payroll processing in SAP HR (Human Resources).
  Cause:
  The error occurs when:
  
  A lost time entry is recorded without specifying the type of lost time.
  A type of lost time is specified without a corresponding lost time entry.
  There is a mismatch in the configuration or data entry that leads to this inconsistency.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check the Time Entry:
  
  Go to the relevant infotype (e.g., Infotype 2001 for Absences) and verify the entries for lost time.
  Ensure that if you have entered a lost time, you also specify the type of lost time (e.g., sick leave, vacation, etc.).
  
  
  
  Correct the Entries:
  
  If you find that the lost time is filled but the type of lost time is not, fill in the appropriate type.
  Conversely, if the type of lost time is filled but there is no lost time, either remove the type or add the corresponding lost time.
  
  
  
  Review Configuration:
  
  If the issue persists, check the configuration settings in the SAP system related to time management and payroll. Ensure that the settings for lost time and types of lost time are correctly defined.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help files for specific guidelines on handling lost time entries and the associated infotypes.
  
  
  
  Testing:
  
  After making corrections, run a test payroll to ensure that the error does not reoccur.
  
  
  
  Seek Help:
  
  If you are unable to resolve the issue, consider reaching out to your SAP HR support team or a consultant who specializes in SAP payroll and time management.
  
  
  
  Related Information:
  
  Infotypes: Familiarize yourself with relevant infotypes such as 2001 (Absences) and 2002 (Attendances) as they are crucial for managing time data.
  SAP Notes: Check for any SAP Notes related to this error message, as they may provide additional insights or patches that can resolve the issue.
  User Training: Ensure that users entering time data are adequately trained to avoid common data entry mistakes that lead to such errors.
  
  By following these steps, you should be able to identify and correct the cause of the HRPAYDESV661 error in your SAP system.